Facilitators planning

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Group allocations

As WikiEducator is a non-hierarchical community, the participant allocations below do not in any way signify rank, authority or facilitation experience. In this regard, WikiEducator is best described as a meritocracy where the responsibilities are assigned to individuals based upon demonstrated "intelligence", "passion", "commitment" and "merit" through demonstrated by history in our community, most notably the core values of open education and free cultural works licensing. This is combined with a good dose of pragmatism taking into account the availability (in terms of time) for individuals to assist with this workshop as measured by pre-workshop support and personal communications (notwithstanding prior experience in our community). We're in the business of sharing knowledge as partners for co-creating a better world -- not rank and authority in the community. Hope this makes sense -- but drawing on experience, this is the best way to organise a large workshop. That said, everyone is free to contribute in ways which are meaningful in the spirit of open philanthropy. Be bold and help us achieve our mission so that learners can have access to free education materials. Our role as facilitators is to provide an authentic wiki experience aligned with our core values.

(Comment.gif: I suggest we divide the group in 15-25 people each facilitator, this way it is manageable for everyone. This is not to say you should not drop in on participants in other groups, to help out other facilitators, if you can, but your core responsibility are the assigned 15-25 participants. The total number will depend on how many participants have signed up at the beginning of the workshop, so numbers are likely to change. I have added the line number of the participants you are responsible for to the table below, which is your guideline. Hope this makes sense. Thank you so much for all your help! --Patricia Schlicht 17:56, 11 September 2011 (UTC))

(Comment.gif: Due to the higher number of participants I have now created sub pages with each respective participant names for Group A-G. It is easier for you to handle. See under Overall Class List Divided by Group and Participant Number under the "Participants" link on our workshop home page. Thanks so much for your help. --Patricia Schlicht 02:16, 19 September 2011 (UTC))

Group A

Participant 8-26

Group B

Participant 27-45

Group C

Participant 46-64

Group D

Participant 65-83

Group E

Participant 84-102

Group F

Participant 103-121

Group G

Participant 122-140

Group H

Participant 141-157

Group coordinators

  • Monitor progress of user pages in the group
  • Assess and award WikiApprentice Levels 1 & 2 at appropriate points in the workshop
  • Share ideas and provide support for your team.
  • Provide appropriate feedback, advice and motivations in relevant wiki discussions
  • Provide WikiNeighbour comments on user pages
Patricia Wayne Michael Gladys Sebastian K.S. Ben Ramesh

Overall Class List Divided by Group and Participant Number

Overall class list  |  Group A  |  Group B  |  Group C  |  Group D  |  Group E  |  Group F  |  Group G |  Group H  |  Group I

Facilitation activities -- The first three days

The workshop is designed on the basis of the human need to try things before reading the instructions ;-) It is a supported learn-by-doing approach where instructions and activities are designed to help newbies explore the environment and get used to the navigation and how a wiki works. This can be a daunting experience for educators testing the wiki waters. Remember that for two-thirds of our new account holders -- WikiEducator is the first wiki account some of them have created (and we have the data to back this up :-). You can't learn to swim without getting your feet wet. We follow the approach suggested by "Art" Blakey, the American jazz percussionist -- "When you make a mistake, make it loud". Combine this with WikiEducators motto of "Just try it: Our community will support you" -- WE have a recipe for success! So if you see someone struggling -- which we can do in a wiki, do the neighbourly thing and help out. Next time, they will do the same for someone else.

As soon as possible: Add your introduction to the Introductions page

Day 1: In this workshop -- many participants are working ahead of schedule as not all of them are "Newbie". The main activity for day 1 is to try a wiki edit by introducing themselves (A lot easier with rich text editing than standard wiki text).

Our task as facilitators is to ensure that for every introduction posted -- there is at least one facilitator response to the welcome. Go to the Introductions page -- if you see an introduction without a response, feel free to add a welcome message -- ideally picking up on a point of interest mentioned in the intro. Remember to sign your comment :-). These do not need to participants in your "assigned" group.

Typically introductions come in over the first 3 to four days -- add the Introductions page to your Watchlist which will send an email alerting you to a new addition. If you happen to be awake and at your desk -- post a welcome response. Given that we are spread across multiple time zones -- we can almost achieve a 24/7 real time support service :-). Do what you feel is reasonable -- this is a large workshop cohort, one of our facilitators will jump in. We'll also have a community Kudos prize for the facilitator with the most edits during the course of the workshop -- should be fun.

Action -- Regularly visit the Introductions page (or use your watchlist for notifications) -- if you see a few introduction posts without a feedback message -- post one.

Day 2: This is also designed to be quite relaxed and give folk time to find their way around the wiki. Day 2 provides a little "theory" on what wikis are and how they work. We also encourage participants to contribute their ideas and thoughts on the quality of open authoring approaches. From experience in prior workshops, this discussion produces insightful reflections on the quality of education. The value of this activity is in sharing thoughts and ideas. We encourage facilitators to listen during this discussion -- rather than take any value position on the debate ( and believe me -- it can be hard sometimes!). Clarify any misconceptions related to technology and process -- but avoid taking a value position on this discussion ;-). WE are all on different points and phases of the "open" journey -- I suspect you will be pleasantly surprised by the contributions in this discussion -- fascinating -- it helps us model our focus and support during the ensuing days. I recognise that as experienced educators -- you know all about the "rules" of good facilitation -- nonetheless -- wiki's are very transparent, and if you want to really learn about democracy -- join a wiki!

(1) Continue to post responses to the Introductions
(2) If you haven't done so yet before -- skim through the course materials and links for Day 2. There is some good stuff here :-)
(3) Observe the Thoughts on quality discussion -- post clarifying points, and questions for further discussion. Avoid value judgements!

Day 3 is also pretty relaxed -- purposefully designed to give newcomers and those finding their way a little time to catch up. The activities today are to tweak personal user preferences to receive email notifications and an invitation to complete our newbie survey -- data which helps us profile the community and plan for the future. Personal intros will still be posted -- but the good news is that this will start tapering off. From a facilitation point of view -- the first three days can be busy, especially with everyone introducing themselves.

(1) Continue to post responses to the Introductions
BIG thanks for the coordinated team work so far :-) -- Our objective is to have a least one facilitator response for each personal introduction and we are doing extremely well in achieving this target.

Facilitation activities - Day 4

The first three days are designed to familiarise participants with the WikiEducator environment and community through a process of self discovery - -i.e. we have not specifically provided instruction on wiki editing skills. Day 4 is the first Day of instruction where we cover basic text formatting, lists, headings and subheadings. Participants will create a sandbox (a subpage from their user page) and the activity is semi-automated using an input box so as to avoid teaching the creation of subpages using wikitext. After Day 4, this will be at the end of business day Monday, September 26, participants will have covered the requirements for WikiApprentice Level 1 and it is possible to achieve their first certification. The discussion activity for Day 4 is to start thinking about a wiki project and participants are encouraged to sign the optional learning contract.


  1. Review the instructions and links for Day 4
  2. Continue to monitor the introductions page -- Some users who were not able to figure out how to post an edit through self-discovery will now be able to do this after Day 4's instruction.
  3. Add the discussion on ideas for a wiki project to your watchlist and provide advice, comments and suggestions for projects. Facilitators with a more intimate knowledge of community projects should add links to WikiEducator exemplars and similar projects to help generate ideas. Where possible -- try to encourage participants to "buddy up" with each other -- working together we achieve more than working alone. However, be sensitive to the fact that open collaborative work is a new concept for many participants and Newbies sometimes prefer to work alone while they gain confidence with the wiki model.
  4. Please note that we have changed the process for signing the optional learning contract. Previously we asked participants to print out the learning contract, sign the document and email the signed copies back to the facilitator. The method was cumbersome and did not take advantage of the wiki features. We now include a boiler plate text for the learning contract on the user page for the participant to sign using their wiki signature.
  5. Monitor user pages in your group -- if you see someone struggling, provide advice, support and direction under the "Feedback and notes from my WikiNeighbours" subheading. I have found it useful to link back to the relevant tutorial pages -- the tutorials provide detailed instructions and saves time when providing feedback. Please note that this workshop is based on the Rich Editor -- so please point users to the relevant Rich Text tutorials (and not the older tutorials based on standard wiki text).
  6. Monitor progress against the requirements for WikiApprentice Level 1. Participants must demonstrate bold, italics, numbered and bullet lists, headings and subheadings to qualify for this certification. These competencies should be demonstrated on the user page or sandbox. Don't forget to check the sandbox when certifying. (Facilitators will not be able to verify completion of the Newbie survey.) Any WikiEducator with a higher level certification than the one being awarded, can certify a lower level. The certification is done by completing adding the relevant wiki syntax in the Personal info box on the user page. You will see an attribute | WM= in the edit view contained within the {{Infobox_personal}} template. This stands for WikiMaster. If the user has demonstrated the required skills for this level, you insert a 1 and sign your user name (case sensitive without "[[ ]]"), for example | WM1=Mackiwg (Being WikiApprentice level 1 awarded by user Mackiwg). A level 2 Apprentice will be | WM2=Mackiwg and a WikiBuddy will be | WM3.2=Mackiwg for instance. Please monitor the outputs carefully -- it is not unusual for a user to complain when someone has been awarded the wrong certification. This is based on a "trust model" and being a wiki, we have a detailed record of all certifications awarded ;-). I suggest that the group co-ordinator does a check of the group at the end of your Monday or early Tuesday morning. There is a time lag because of the time zones -- but it usually works out fine.

Facilitation Activities - Day 5

Today participants focus on internal and external links and should add are least one internal and one external link on their user pages. Both links are a requirement for WikiApprentice Level 2 and today is one of the steps on the path to the next certification level. Today is less onerous than a full schedule on Monday and purposefully designed to give a little breathing space for participants and (facilitators) to catch up a little.


  • Do another run checking for WikiApprentice Level 1 certifications in your group.
  • Monitor progress on creating links among your group -- provide feedback if you see someone is struggling.

Facilitation Activities -- Day 6 and Day 7

For many participants, Day 6 is the most difficult session. This involves a double challenge -- uploading images to the server and grappling with the complexities of copyright. Please keep and eye on the new images upload. If you see an image which is obviously copyrighted or where the user omits to provide the relevant meta data and acknowledgements - -please delete the file with an appropriate message for the deletion. For example "Image metadata and attributions missing". In the majority of cases -- this are innocent mistakes due to ignorance on copyright. Where possible, leave a friendly note on the user page pointing out the reason for the deletion. WikiEducator does not support copyright violations and we do our best to model ethical practice and respect for copyright.


  • Wiki certifications: After Day 7 (your Thursday) -- please run a check for WikiApprentice Level 2 certifications. You should look for evidence of an internal and external link, use of a pipe (i.e. the display text for the link) and evidence of manipulating images (eg size and placement). Please note that there is an unresolved bug with the rich editor which does not consistently display captions properly -- so don't assess captions. The most common error with links is where users link to internal pages using the syntax for an external link. For example [1] -- which should be Learning4Content. Please remember to also check the user's sandbox when certifying. Skills demonstrated on the userpage and/or sandbox qualify for certification. Sometimes users delete the link from the userpage to their sandbox. In the main wiki menu on the left, there is a link in the toolbox section called "Subpages" -- this is a quick way to see if there is a sandbox linked to the relevant userpage.
  • Monitor the wiki discussions pages and respond to questions.

Facilitation Activities --- Day 9 and Day 10

The workshop is now winding down. BIG thank you again to all our facilitators. The activities for Day 9 and Day 10 do not require major facilitation interventions other than participating in the discussions and reflections on Day 10 (Final Day of the workshop).


  • Please do a final run -- on the close of your business day on Tuesday for certifications in your groups and award accordingly. I'm about to leave for a short international mission and will not have connectivity due to transit on Monday / Tuesday of the workshop :-(. Could I ask the facilitation team to organise to divide the final certification runs of Group A, Group H and Group I which I've been doing. I will post the instructions for the final day before I jump on the plane. ----Patricia Schlicht 17:43, 11 September 2011 (UTC)

Questions thoughts and suggestions

Issues & Fixes

  • Thomas Oneal's email address at Moodle is set to: teosquaregmail.com and it should be teosquare@gmail.com according to the registration data. Saluditos --Gladys Gahona C. 13:02, 21 September 2011 (UTC)
  • He could go into the Wiki Moodle site and amend his profile, giving the correct email address. The link to the Moodle site was giving in the preworkshop/Instructions for Day 1 instructions. Thanks Gladys.--Patricia Schlicht 15:43, 21 September 2011 (UTC)

Tips and ideas

  • Remember to sign your comments and posts us four tildes (~~~~) or the signature button in the rich editor. This way participants will know who is commenting and they can visit your user page. --Patricia Schlicht 17:43, 11 September 2011 (UTC)
  • I beleive it is very important if we, as facilitators, make sure that our participants clearly understand (from the very beginning) the concepts that Paty mentioned above:
    • The workshop is designed on the basis of the human need to try things before reading the instructions
    • The workshop is a supported learn-by-doing approach where instructions and activities are designed to help newbies explore the environment and get used to the navigation and how a wiki works.
    • This can be a daunting experience for educators testing the wiki waters. You can't learn to swim without getting your feet wet.
    • We follow the approach suggested by "Art" Blakey, the American jazz percussionist -- "When you make a mistake, make it loud".
    • "Just try it: Our community will support you"

--Gladys Gahona C. 17:37, 13 September 2011 (UTC)

  • Great thoughts, Gladys, I fully support. Thanks for leading the way. Warmest,--Patricia Schlicht 17:39, 13 September 2011 (UTC)
    • Thanks for the tips and ideas, Patricia and Gladys. This is the only means by which we can know who does what and then visit their userpages.--Godfredabledu 07:54, 20 September 2011 (UTC)
    • Thanks, Godfred for your comments. You might want to also visit the Participants List here. With warm regards--Patricia Schlicht 18:17, 20 September 2011 (UTC)
  • Sebastian, I would like to suggest to use the Note template (Comment.gif: xyz text) or a double asterik (**) when responding to participants. It is easier to identify the response in the bulk of texts written by the different people. Thank you so much. --Patricia Schlicht 03:23, 21 September 2011 (UTC)
  • I just went through the introduction pages and corrected the use of FCKEditor/html programme language used that will not translate properly in the wiki text as it is not intended to be used here.--Patricia Schlicht 03:42, 21 September 2011 (UTC)
  • Some participant will be more advanced than others, but we should try to keep the group together as we will otherwise loose the flow of the class. Thank you.--Patricia Schlicht 03:44, 21 September 2011 (UTC)
  • Please encourage your participants to leave their questions for you directly on the Wiki under Wiki Discussions-General Questions, so other participants can also learn from these. Thanks again. --Patricia Schlicht 20:58, 21 September 2011 (UTC)