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Open Spaces Learning
Lessons (2011 . 2012 . 2013)
Reflecting Forward

For a normal conference, we want people with strong organizational skills to drive the event forward. For the Open Spaces conference, the participants are driving the event. Thus the name - Disorganizers instead of Organizers

So far, we have the following helpers:

David Gomez - ...

Dmitry Vyalezenko - Dmitry is taking over the roles that Kim and Kate played and will be the chief disorganizer of this conference.

Kirk Pepperdine - Kirk has run dozens of training courses and is a regular speaker at conferences. Kirk loves Crete and will make sure that we all have a great time.

John Kostaras - John was the inspiration to run a Java conference here on Crete and is in charge of excursions.

Heinz Kabutz - Heinz has run over a hundred Java courses around the world with thousands of participants. Heinz lives 2km from the hotel where the roundup will be held.

Kim Tucker 13:02, 22 November 2012 (UTC)
Kim and Kate Tucker - disorganizational experts from Switzerland - not available in 2013.
Besides being a keen triathlete/runner, Kim has also been a free software and libre knowledge activist.
Kate is an accomplished catalyst and facilitator, author of inter alia one book and several articles on coaching and mentoring.


  • Tea boy - Heinz
  • Catalysts/facilitators - Heinz, John, Kirk, Dmitry
    • keep the energy and knowledge flowing
    • end-of-day and next-day wrap up and preparation
  • Wiki Master - John/Dmitry (Kim has set up a framework here on WikiEducator for 2013)
  • Tours, walks - John
  • Coding - Kirk
  • Defining and assigning of tasks - Kirk
  • Infrastructure support - Heinz
  • PR - Heinz, Kirk, ?
  • Scribes[1] - volunteer(s) in each session (to capture proceedings - wiki text and other media).
    • Roaming scribe: photograph flipcharts etc. and upload, ensure each group has an active scribe (updating the wiki).
    • Rapporteurs (where applicable) - volunteer(s) in each session.
    • Video cameras and microphones will be used this year to capture the content of the sessions.
  • T-shirt seller - Maxi? (I don't want participants to start stealing them)
  • Video-Cameras/microphones/tripods

Touching Base

  • Disorganisers to touch base each day routinely at the end of each day's proceedings and/or before breakfast and/or as required.

Responsibilites of convenors of topics

Convenor responsibilities

If you propose a topic you are also taking responsibility to:

  • Write the post-it with
    • Topic title
    • Your name (as convenor)
    • Activity type (e.g. discussion, coding, debate, ...)
  • Ensure that the discussion (or other activity) happens at the allocated venue
    • Stick an A4 with your topic name on the door of the room as you go in to start your session.
  • Ensure that relevant outputs are produced and shared via the space-time matrix or the outputs page.

  1. Update: NB Make it very clear to convenors of sessions that they are responsible to ensure the discussion is captured.