Word processing/Key concepts/WP terminology

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Document Creation

To create a document, you type in some text that appears on a screen. You then save it to a storage medium and, if you want to, you can print it.

Naming Documents (File Name Conventions)

You name your document before you save it. A filename should be meaningful so it is easy to find when you want to use it again.

A filename can be up to 255 characters, including spaces, but it is good practice to keep it shorter than 20 characters.

You cannot use the following characters in a filename: \ /  : ; *  ? “ < > |
Show/Hide (Non-Printing ) Symbols/Characters

These display new paragraphs Paramark.png, tabs , spaces ......, new lines Returnmark.png on the screen and do not print out.

Click on the Paramark.png icon (Show/Hide) OR Ctrl + Shift + 8 to turn these off/on

Show/Hide non-printing characters

Show/Hide is really useful to see why “something” isn’t working out, e.g. too many tabs or not enough spaces etc.

The Show/Hide (non-printing) characters look like this:


  1. Check that your Active Tab is Home
  2. Click on Show/Hide to turn these off/on.
    You will notice the icon becomes highlighted when the Show/Hide (non-printing) characters are showing.
    Keyboard shortcut for Show/Hide: Ctrl + Shift + 8

For a comprehensive list of terminology, refer to the glossary of word processing terms - it's always available from the Reference link in the main navigation bar above.

The Microsoft Word Screen

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Please note: the following links will open in a new window/tab. When you have finished, simply close the window/tab and you'll return to this page.

  • Watch the 7-minute screencast on Introduction to the Ribbon in Word 2007

How to Get Help from Word

The easiest way to get help from Microsoft Word is to press the F1 key. The cool part about the F1 key is that it is context-sensitive: that is, if you press it while you're performing some obscure task deep inside some strange dialog box or task pane, Word summons help for that specific issue, telling you how to do what you want to do. Press F1 any time you have a question, and help arrives.

  1. In the Search box in the upper-left corner of the Help window, type a topic, command name, or question. Then press Enter or click Search
  2. Information regarding your query will appear in the Help window

Source: How to Get Help from Word 2007

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Let's create and name a document:
  1. Open the page called ClubMed. Follow the instructions there
  2. Create a new Word document and paste in the text you copied from the ClubMed page. Save the document as Club Med Villages. You will use this document as you work through this course - so remember where you saved it!