Word processing/Key concepts/WP principles

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The Principles of Word Processing

A word processing program allows you to create, edit, format and print many types of documents such as letters, memos, CVs, etc. You can also create World Wide Web pages with some word processing programs. The program used in this book is called Microsoft Word 2007 (often called simply Word). However, you can also use free software such as Open Office.

Looking at Word Documents

All items created in Word are known as documents. There are many types of documents you can create, such as:

  • Letters
  • Memorandums
  • Fax Forms
  • Curriculum Vitaes
  • Reports
  • Essays
  • Assignments
  • Flyers
  • Posters
  • Web pages
  • Adverts
  • Labels
  • Contracts
  • Forms
  • Envelope Labels
  • Invoices
  • Minutes
  • Newsletters

Word Features

Microsoft has created features which you can use in your word processing; the idea of these features is to allow you to do more than just creating and editing documents.

Microsoft Word has a wide range of other tools and functions, which are used in formatting the documents. The following are the main features of a Word Processor:

Greytick.png Ability to enter text into the computer, which allows alterations to be made easily.

Greytick.png Words and sentences can be inserted, amended or deleted.

Greytick.png Paragraphs or text can be copied /moved throughout the document.

Greytick.png Margins and page length can be adjusted as desired.

Greytick.png Spelling can be checked and modified through the spell check facility.

Greytick.png Multiple document/files can be merged.

Greytick.png Multiple copies of letters can be generated with different addresses through the mail-merge facility.

Greytick.png Using word you can create the document and edit them later, as and when required, by adding more text, modifying the existing text, deleting/moving some part of it.

Greytick.png Changing the size of the margins can reformat complete document or part of text.

Greytick.png Font size and type of fonts can also be changed. Page numbers and Header and Footer can be included.

Greytick.png Spelling can be checked and correction can be made automatically in the entire document. Word count and other statistics can be generated.

Greytick.png Text can be formatted in columnar style as we see in the newspaper.

Greytick.png Text boxes can be inserted.

Greytick.png Tables can be made and included in the text.

Greytick.png Word also allows the user to mix the graphical pictures with the text. Graphical pictures can either be created in word itself or can be imported from outside like from Clip Art Gallery.

Greytick.png Word also provides the mail-merge facility.

Greytick.png Word also has the facility of macros. Macros can be either attached to some function/special keys or to a tool bar or to a menu.