OERu 15.10 Agenda

OERu

Towards more affordable education for all students worldwide

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Meeting details

• When: Wed 7 & Thu 8 October 2015
• Where: Quest Conference Estate, Curie Boulevard, Vanderbijlpark.
• Host: North-West University, South Africa
• Logistics: Transport and accommodation
• Invitation: Letter of invitation from North-West University (to be posted soon.)
• Registration: Face-to-face participants  |  Virtual participants
• Who: OER partners (face-to-face) and interested persons (virtual)
• Webstream: Webstream link

Aims of the meeting

The purpose of the 5th meeting of OERu partners is to:

• Review progress with the implementation of the OERu
• Plan operational priorities for 2016
• Recalibrate key performance indicators for input into the OERu "evergreen" Strategic Plan 2015 - 2017
• Identify and plan strategic projects for 2016 and beyond.

Meeting design and principles of engagement

This is not a conference -- it is an open implementation planning meeting which will change the lives of students currently excluded from the formal post-secondary education sector worldwide. The OERu meeting is designed to take the form of a strategic planning sprint aimed at producing outputs in a short time utilising the diverse experience of attendees. Using open methodologies, the proposals for action we generate during the meeting will be refined transparently after the meeting.

The meeting agenda is based on the following principles:

• Build on our OERu decisions, work done to date and inputs from the 2015 Annual report and evergreen OERu Strategic Plan 2015 - 2017.
• OERu partners have decision-making autonomy regarding the agenda and implementation decisions.
• Focus on decisions for the 2016 OERu action plan - hence the emphasis on progressing the implementation phase of the OERu.
• Identify strategic issues for the medium and long term - but avoid the temptation of trying to solve all problems at this meeting.
• Keep presentations and monologues to a minimum.
• Avoid unnecessary affirmations or agreements with previous speakers. Contribute when you have something new to add, want to clarify a previous point or table an alternative view or idea.

Day 1: OERu past and present

Session 1: Setting the scene

Objectives

The objectives of this session are to:

• Welcome participants to South Africa and North-West University
• Articulate the aims of the 4^th meeting of partners
• Get to know the OERu family
• Recap the OERu journey
• Find your way around our open planning site.

Time	Details
9:00AM - 9:15AM	Official welcome to North-West University and South Africa Facilitator: Prof Martin Oosthuizen, Deputy Vice-Chancellor, Teaching and Learning, NWU 15 mins Webstream OERu Feed How to engage
9:15AM - 9:30AM	Aims of the meeting and principles of engagement. Facilitator: Wayne Mackintosh, OERF Board 15 mins Webstream OERu Feed Aims  |  Principles of engagement
9:30AM - 10:30AM	Participant introductions & observations Facilitator: Wayne Mackintosh 60 mins Participants introduce themselves and share one observation about the OERu using the two breath rule (no more than 2 mins per participant). Webstream OERu Feed Participants
10:30AM - 10:45AM	OERu milestones Facilitator: Wayne Mackintosh 15 mins Brief history of the OERu and key decisions Webstream OERu Feed Record of meetings
10:45AM - 10:50AM	Navigating OERu open planning Facilitator: Wayne Mackintosh 5 mins Brief overview of OERu planning and communication technologies. Planning portal  |  Quicklinks  |  groups.oeru.org  |  community.oeru.org
10:50AM- 11:15AM	Tea / Coffee break 25 mins

Session 2: Taking stock and meeting priorities

Objectives

The objectives of this session are to:

• Update new members of the OERu family
• Review the 2015 Annual Reports of the OERu working groups
• Conduct a critical friend review of OERu operations and corresponding progress to inform recalibration of the "evergreen" strategic plan.
• Identify meeting priorities.

Time	Details
11:15AM - 12:15PM	2015 Annual reports of OERuMC and working groups Facilitator: Wayne Mackintosh 60 mins Conveners of the OERu working groups present their 2015 annual report and recommendations for 2016. (Maximum of 6 mins per report) OERu Management Committee, Wayne Mackintosh, OERF Strategic planning, Wayne Mackintosh for Jim Taylor, University of Southern Queensland. Partner engagement, Irwin DeVries, Thompson Rivers University Course approval and quality, Sarah Lambert, University of Wollongong Technology, Brian Lamb, Thompson Rivers University Standing Committee for Credit Transfer, Marc Singer, Thomas Edison State College Curriculum and programme of study, Wayne Mackintosh for David Bull, University of Southern Queensland. Marketing and communications, Wayne Mackintosh, OERF Webstream OERu Feed
12:15PM - 12:45PM (Breakout)	Critical friend review, priorities and issues Facilitator: Wayne Mackintosh 30 mins Participants randomly assigned to 4 groups plus one virtual group and tasked to: Identify what the OERu has done well Identify areas where the OERu can improve Agree the top 3 priorities this meeting should address List any issues you would like to be tabled at the OERu Council of CEOs meeting. Webstream OERu Feed Group 1  |  Group 2  |  Group 3  |  Group 4  |  Virtual participant group  |  Issues4CEOs Help for virtual participants
12:45PM - 1:15PM	Report back on critical friend review and meeting priorities Facilitator: Rassie Louw, North-West University 30 mins 4 groups plus one virtual group report back (5 minutes each) Webstream OERu Feed
1:15PM - 1:45PM	Lunch break 30 mins

Session 3: OERu operations and collaboration

Objectives

The objectives of this session are to:

1. Reflect on progress of the implementation of the OERu during 2015 - our "consolidation" year
2. Situate the OERu implementation within the context of maturity model phases of
   • Initial / Aware: (chaotic, ad hoc, individual heroics) - the starting point for use of a new or undocumented open project.
   • Repeatable: openness is at least documented sufficiently such that repeating the same steps toward openness may be attempted.
   • Managed: openness is quantitatively managed in accordance with agreed-upon metrics
   • Optimising: openness management includes deliberate principle/process/practice optimization/improvement.
3. Review achievement of outputs against initial KPIs in the OERu Strategic Plan.
4. Review the 2015 OERu institutional action plan (IAP) process implemented for the first time.
5. Consider guidelines for nominating courses drawing on data from the OERu Input Evaluation Survey (see results for Q14).
6. Develop recommendations for promoting effective partner engagement.

Time	Details
1:45PM - 2:15PM (Plenary)	OERu operations and promoting effective collaboration Facilitator: Wayne Mackintosh 30 mins Reflection on progress of our consolidation year - Wayne Mackintosh (10 mins) Situate OERu development within maturity model thinking Summary of 2015 outputs measured against KPIs in the strategic plan Reference input evaluation data for course nomination considerations (Q14) and barriers to restricting participation (Q25) Highlight growth in working group participation and corresponding challenges. Exemplar Institution Action Plan consultation - Rachel Prinsloo, Unisa (10 mins) Webstream OERu Feed
2:15PM - 3:00PM (Breakout)	Proposals for action drawing on authentic experience 45 mins Participants self-select to work in one of the groups identified below to develop proposals for action to improve OERu operations drawing on our experiences to date. Group 1: Improving the IAP process - Rachel Prinsloo Group 2: Improving the course nomination process - Sarah Lambert Group 3: Promoting effective open collaboration - Irwin DeVries Group 4: Virtual participant group - Brian Lamb Group 1  |  Group 2  |  Group 3  |  Virtual participant group  |  Issues4CEOs Help for virtual participants
3:00PM - 3:30PM	Report back on proposals for action to improve OERu operations Facilitator: Martin Oosthuizen, North-West University 30 mins 3 groups plus one virtual group report back (7 minutes each) Webstream OERu Feed
3:30PM - 4:00PM	Tea / coffee 30 mins

Session 4: OERu open business models

Objectives

The objectives of this session are to:

• Review the outputs of the OERu regional meetings to design open business models for the partnership
• Distinguish between the OER Foundation and OERu business models
• Consider the implications of the aggregated business model for implementation planning
• Identify recommendations for consideration by the OERu Council of CEOs.

Time	Details
4:00PM - 4:15PM (Plenary)	OERu Open Business Models Facilitator: Paul Stacey (via teleconference) 15 mins Summary of OER Foundation business model - Wayne Mackintosh (3 mins) OERu partners' open business models - Paul Stacey (12 mins) Webstream OERu Feed OERF canvas  |  Aggregated partner canvas  |  Oceania regional meeting  |  North American regional meeting
4:15PM - 4:40PM (Breakout)	Review of OERu open business models for partners and corresponding implications Facilitator: Wayne Mackintosh 25 mins See Input evaluation survey: Q26 Local participants self-select to work in 2 breakout groups with a 3rd virtual group: Social entrepreneurs - Brian Mulligan Philanthropists - Irwin DeVries Virtual group - Brian Lamb (Rapporteur) Groups are tasked to answer four questions: What are your thoughts on the aggregated OERu open business model? Any improvements or suggested refinements to the aggregated model? What are the implications of the open business model for individual partners? Any recommendations that should be tabled at the CEO's meeting regarding the business model? Group 1  |  Group 2  |  Virtual participant group  |  Issues4CEOs Help for virtual participants
4:40PM - 5:00PM (Plenary)	Report back on OERu open business models Facilitator: Rory McGreal 20 mins Group leaders report back on their findings from the review of the OERu open business models and corresponding recommendations for the CEOs meeting. Webstream OERu Feed

Day 2: OERu implementation 2016 and beyond

Session 5: OERu product development

Aims

The aim of the 2016 OERu implementation year is to transition from the 2013 soft-launch to the implementation of a minimum viable product of courses leading to an exit credential which models an "end-to-end" process to demonstrate the complete OERu scenario for partner institutions from concept design to credit award.

Objectives

The objectives of this session are to:

1. Take note of the evolving international landscape in providing more affordable education including:
   • the Zero Cost Textbook Degree (Z-Degree) initiative
   • the concept of a free first year of study (see for example Modern States' "Freshman Year for Free" offered through Texas State University System though advanced placement and CLEP exams).
   • The Thomas Edison State College open course option for the Associate in Science in Business Administration degree and Saylor Academy courses.
2. Plan the development and delivery of a minimum viable curriculum product for the OERu 1^st year of study leading to an exit credential for 2016.
3. Delineate the minimum viable technology product for the 2016 OERu 1^st year of study.
4. Clarify the requirements for an OERu micro Open Online Course (mOOC).
5. Prepare recommendations for an OERu decision regarding suggested time for completion of agreed course contributions
6. Prepare recommendations for an OERu decision to recognise the range of potential contributions to the OERu network other than assembly and development of courses as part of the 0.2FTE for gold tier members.

Time	Details
9:00AM - 9:30AM (Plenary)	Achieving minimum viable product for the OERu 1st year of study Facilitator: Wayne Mackintosh 30 mins Z-degree and Texas free freshman year - Rory McGreal (5 mins) Open course option for Associate in Science in Business Administration degree at TESC - Marc Singer (5 mins) Programme specification for the OERu 1st year of study - David Bull (5 mins) Minimum viable technology product and the OERu mOOC - Wayne Mackintosh (5 mins) Executive decisions to promote OERu product development - Wayne Mackintosh (5 mins) Webstream OERu Feed Z-Degree  |  Texas free 1st year  |  TESC open course ASBA degree  |  OERu 1st year
9:30AM - 10:30AM (Breakout)	Decisions for action 60 mins Participants self-select to work in 2 breakout groups with a 3rd virtual group: Group 1: Executive decisions to promote product development and attainment of strategic goals - Phil Ker Group 2: Operational decisions to progress the OERu 1st year of study - Rory McGreal Virtual group - Brian Lamb (Rapporteur) Group 1  |  Group 2  |  Virtual participant group  |  Issues4CEOs Help for virtual participants
10:30AM - 11:00AM	Tea / Coffee break 30 mins
11:00AM - 11:30AM (Plenary)	Report back on decisions for action Facilitator: Irwin DeVries 30 mins Group leaders report back on the key decisions for action. Webstream OERu Feed

Session 6: Credit transfer and technology decisions

Objectives

The objectives of this session are to:

• Note suggested changes or improvements from prior reading of the OERu credit transfer and course articulation guidelines.
• Approve the first draft of the guidelines so that the OERu can move forward with the work needed for future adoption of the Guidelines.
• Agree the next steps towards adoption of the guidelines.
• Review the data from the input evaluation survey regarding OERu technology considerations.
• Agree the 2016 technology design decisions for achieving the OERu minimum viable product.

Time	Details
11:30AM - 11:50AM (Plenary)	Approving the OERu guidelines for credit transfer and course articulation Facilitator: Marc Singer 20 mins Note suggestions for improvement Approve the 1st draft of the guidelines Agree next steps and activities leading to future adoption of the guidelines by the network. Webstream OERu Feed Credit transfer guidelines
11:50AM - 12:00PM (Plenary)	Technology design decisions for the OERu implementation year 10 mins Facilitator: Wayne Mackintosh Technology related design decisions arising from the input evaluation survey (see Q27 & Q28) Authoring a wiki outline Publishing a course site Examples: course outline  |  Course site

Session 7: eMundus

Objectives

The purpose of this session is to:

• Learn more about the eMundus project funded by the European Commission exploring the nexus of OER, MOOCs and virtual mobility.
• Consider how the findings of eMundus can inform the future of the OERu network.

Time	Details
12:00PM - 12:20PM (Plenary)	eMundus: Open education, MOOCs and virtual mobility Presenters: Rory McGreal and Christian Stracke 20 mins Webstream OERu Feed eMundus
12:20PM - 12:30PM (Plenary)	Questions, answers and implications for OERu Facilitator: Wayne Mackintosh 10 mins Webstream OERu Feed
12:30PM - 1:15PM	Lunch 45 mins

Session 8: 2016 operational priorities and KPIs

Objectives

The objectives of this session are to:

1. Determine operational priorities for the OERu 2016 implementation year
2. Calibrate key performance indicators (KPIs) for the OERu "evergreen" Strategic plan 2015 - 2017

Time	Details
1:15PM - 1:30PM (Plenary)	2016 operational priorities and strategic plan KPIs Facilitator: Wayne Mackintosh 15 mins Overview of the OERu "evergreen" strategic planning process Identifying groups for breakout session: Goal 1: Develop a coherent OERu programme of study with defined learning pathways and exit credentials (Focus: OERu 1st year of study.) Goal 2: Improve processes for efficient OERu operations that underpin academic quality at scale (Focus: Partner engagement, capacity building, quality assurance and credit transfer.) Goal 3: Achieve a fiscally sustainable and scalable OERu network (Focus: Partner recruitment and external funding sources) Goal 4: Foster innovation through pilot projects which demonstrate the viability and strategic opportunities for the OERu network (Focus: Open boundary course offered simultaneously by two or more partners). Webstream OERu Feed OERu strategic plan
1:30PM - 2:30PM (Breakout)	Drafting 2016 priorities and KPIs 60 mins Participants self-select to work in local breakout groups plus virtual remote group: Goal 1: Coherent programme of study - Rory McGreal Goal 2: Processes for efficient OERu operations - Irwin DeVries Goal 3: Fiscally sustainable OERu network - Phil Ker Goal 4: Innovation pilots - Wayne Mackintosh Virtual group - Brian Lamb (Rapporteur) Goal 1  |  Goal 2  |  Goal 3  |  Goal 4  |  Virtual participant group  |  Issues4CEOs Help for virtual participants
2:30PM - 3:00PM (Plenary)	Report back on 2016 priorities and KPIs Facilitator: Clive Mulholland 30 mins Group leaders report back on proposed priorities and KPIs for 2016. Webstream OERu Feed
3:00PM - 3:30PM	Tea / Coffee break 30 mins

Session 9: Conclusion and the way forward

Objectives

The objectives of this session are to:

• Review and decide on the issues the meeting will table at the OERu Council of Chief Executive Officers meeting.
• Confirm dates and venue for the OERu 2016 meetings.

Time	Details
3:35PM - 4:00PM (Plenary)	Conclusion and the way forward Chair: Martin Oosthuizen 30 mins Review and decide on the issues to be tabled at the CEOs meeting Discussion on the way forward Dates for the 2016 Partners meeting: 2 & 3 November 2016 (Venue to be announced) Conclusion Webstream OERu Feed Issues to be tabled at CEOs meeting