Finalising the policy
I totally agree that we don't want to just make regular reports a requirement. I see that my post suggests that. I think I suggested a solution to a problem and failed to adequately describe the problem to which I was offering a solution (it was late and I was rushing).
The problem to be solved is of a piece with your comment about formal dissolution of a Workgroup: how do Workgroups operate after the initial policy is submitted and approved. If policies and guidelines are "living documents in the sense that they get amended, refined and improved as community experience grows." (and I completely agree with you on this), then maybe all Workgroups continue in some fashion. We don't really say in the definition of Community Workgroups that they will have continuing work following the development of policy and guidelines, but I think Workgroups may be called on to implement the policy, provide guidance for a process and/or provide the stewardship of ever-evolving aspects of WikiEducator (e.g., the style guideline workgroup will be working on the style guidelines and their implementation and later revision long after the policy is endorsed by Council; the learning design workgroup is charged with the stewardship of the pedagogical templates, a resource that will likely evolve as WE evolves). But even if a Workgroup's work ends at some point, I think the group would exist in hiatus until needed, at which point WE would reconstitute it.
[Along these lines, a few weeks ago I added a row in the beginning table in the policy indicating that WE Workgroups created the policy and is charged with maintaining it. I added a similar row in the beginning table in the style guidelines policy.]
I wonder if we should refocus the report section, now titled "Evaluating Workgroups", with a new title: "Making a submission to Council" and be very explicit about what should be submitted and how to do it and leave the rest for later, when we see the kinds of Workgroups that exist and what their needs are in their continued work. I don't think any of the existing groups will be seriously impacted by leaving this for later.
Hopefully I've better communicated my thinking on this.
Hi Alison --
You have communicated very clearly :-) Good points and thanks for taking the time to clarify the points.
I think closure and dissolution of an workgroup that has delivered on the outputs is important. Wiki stress can be a challenge, yet at the same time I see the challenges and opportunities for more permanent workgroups. Clearly the style guidelines and Learning design workgroups are ongoing, whereas others will have a discernible point for dissolution once the tasks have been completed. We also need to be clear to prospective Workgroup participants in terms of what is expected in terms of the time commitments they are volunteering. This also raises the interesting question of resigning from a workgroup, and what happens when a resignation results in the workgroup falling under the required number of participants.
mmmm --- thoughts:
- Perhaps we need a further categorisation between permanent and "temporary" (not the right word) work groups (we could cover this in the definitions section and refer to relevant points in the body of the policy.)
- Under permanent workgroups -- we need to be clear that the workgroup must continue to remain a valid workgroup in terms of the minimum requirements.
- In the case of workgroups that have clearly defined outcomes and these have been achieved as in a policy that is approved and moved to the WE namespace - that the workgroup dissolves. We can think about procedures that when a workgroup is reconstituted for revisions that there is a requirement to contact original workgroup participants with an invitation to join. I think its important to have closure -- because peoples lives and circumstances change.
- We should develop a few guidelines on resignations from workgroups and what needs to be done if the workgroup doesn't maintain minimum required members.
"Making a submission to Council" is a much better heading as it explains what it is :-) I vote for changing the heading.
It seemed like we needed to say something specific about exactly how to make a submission to Council, so I added a bit before the Workgroup report write-up to describe what I thought the steps are. I feel like I shouldn't be making such substantial changes at this point, but I guess I feel more strongly that we should say specifically what to do.
Also I made a few changes in the report section. Hopefully nothing that changes the meaning.
Don't hesitate to revert these changes if you think we should submit what we said was the final draft.
I guess we can continue the conversation of what happens next for a Workgroup in our next round of work.