Finalising the policy
Hi Alison --
You have communicated very clearly :-) Good points and thanks for taking the time to clarify the points.
I think closure and dissolution of an workgroup that has delivered on the outputs is important. Wiki stress can be a challenge, yet at the same time I see the challenges and opportunities for more permanent workgroups. Clearly the style guidelines and Learning design workgroups are ongoing, whereas others will have a discernible point for dissolution once the tasks have been completed. We also need to be clear to prospective Workgroup participants in terms of what is expected in terms of the time commitments they are volunteering. This also raises the interesting question of resigning from a workgroup, and what happens when a resignation results in the workgroup falling under the required number of participants.
mmmm --- thoughts:
- Perhaps we need a further categorisation between permanent and "temporary" (not the right word) work groups (we could cover this in the definitions section and refer to relevant points in the body of the policy.)
- Under permanent workgroups -- we need to be clear that the workgroup must continue to remain a valid workgroup in terms of the minimum requirements.
- In the case of workgroups that have clearly defined outcomes and these have been achieved as in a policy that is approved and moved to the WE namespace - that the workgroup dissolves. We can think about procedures that when a workgroup is reconstituted for revisions that there is a requirement to contact original workgroup participants with an invitation to join. I think its important to have closure -- because peoples lives and circumstances change.
- We should develop a few guidelines on resignations from workgroups and what needs to be done if the workgroup doesn't maintain minimum required members.
"Making a submission to Council" is a much better heading as it explains what it is :-) I vote for changing the heading.
It seemed like we needed to say something specific about exactly how to make a submission to Council, so I added a bit before the Workgroup report write-up to describe what I thought the steps are. I feel like I shouldn't be making such substantial changes at this point, but I guess I feel more strongly that we should say specifically what to do.
Also I made a few changes in the report section. Hopefully nothing that changes the meaning.
Don't hesitate to revert these changes if you think we should submit what we said was the final draft.
I guess we can continue the conversation of what happens next for a Workgroup in our next round of work.