Digital communication technologies/Using DCTs/Email

Digital communication technologies

An introduction to using and managing digital communication technologies.
An OP Online course from the National Certificate in Computing (Level 2) programme.

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How to set up a Gmail account

This activity will help you to create your own Gmail account:

Activity

Please note: the following links will open in a new window/tab. When you have finished, simply close the window/tab and you'll return to this page. Watch the video on How to set up a Gmail account Create your own Gmail account at www.gmail.com.

Email conventions

Email has become one of the most widely used forms of DCTs, but many of its users are still unaware of the recognised conventions in terms of email etiquette and layout.

Email etiquette

• Do not use all capitals as this represents a raised voice or SHOUTING
• Use a meaningful and relevant subject heading so that the recipient has some idea of what the email is about
• Consider the size of attachments before sending them as the recipient may not be able to view the attachment if they have a slow connection
• Be careful what you forward onto friends and who you forward them to. Chainmail should never be forwarded onwards, you should simply delete them as soon as you see what they are. *Joke emails can be dangerous as some my find it inappropriate
• If you are sending emails to multiple people at a time ensure you use the "BCC" (Blind Carbon Copy) option to enter the email addresses into instead of the "To" option. This is because this will not advertise the recipients email addresses to all of the recipients of the email, hereby keeping the privacy of your contacts.

For more email etiquette visit this website: 101 Email etiquette tips

Composing an email in Gmail

Activity

Please note: the following links will open in a new window/tab. When you have finished, simply close the window/tab and you'll return to this page. Watch the video on How to compose an email in Gmail Practise using Gmail to compose an email. (If you do not have any contacts in your email account, you can send emails to yourself!)

Formatting mail in Gmail

Activity

Please note: the following links will open in a new window/tab. When you have finished, simply close the window/tab and you'll return to this page. Watch the video on Formatting an email message in Gmail Practise using Gmail to compose and format an email. (If you do not have any contacts in your email account, you can send emails to yourself!)

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