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Organising Effective Meetings

Objectives

Organising Better Meetings: Understand the differing reasons why a meeting may be useful Know a variety of different sorts of meeting Understand how to assess the suitable level of formality for a given purpose Understand how decisions can be made in a variety of circumstances

What are meetings for?

Record keeping and accountability

Share information

Make decisions

Networking

Setting a schedule to deliver decisions

Training

Maintaining and developing a collective identity

Different sorts of meetings

Committee Meetings

Sub-Committee Meetings

Open and Public Meetings

Annual General Meeting (AGM)

Focus Groups and consultation meetings

Training Session

Different Meetings need different styles

Formality: This is the degree to which the meeting or activity should follow set procedures.

Any legal requirements (constitution)‏

Any monitoring requirements

Any decisions: how will they be made

Any elections

How formal do you need to be?

Resources managed

Skills and commitments of those involved

The activities carried out by the organisation

Decision Making

Do people understand how things are going to be done?

Is there a quorum?

Consensus decision making

Simple majority/larger majority

How will decision be implemented

Activity

Activity

Meeting Chart Please use this chart to assess the suitability of meeting type for function: Very Suitable Quite Suitable Limited suitability Quite Unsuitable Unsuitable

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Developed by Leutha, September 2008