Performing

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Progressing your project

This is when you begin to develop and implement the plan for your impact project.

You will take into account:

  • regular reflection, evaluation and adjusting of your project needs, learning goals and plan.
  • when you will meet with your mentor, stakeholders and expert(s). Your mentor will help you collect evidence of your learning which will, in turn, help with your reflections and planning.

The e-portfolio (or other digital technology that is effective for sharing and collecting information) is where you should track your planning and record your evidence of learning. You can also share your progress with stakeholders by generating a secret URL - a link you can give to others who wish to share your progress with and allow them to place feedback.

The plan could include details such as:

  • concepts for your final product
  • a collection of resources for useful learning you have researched
  • a timeline with milestones for your project
  • identifying roles (for group members) and which tasks fit these
  • preparing a detailed budget and resource plan
  • gaining resources and commitments for support

It is important that throughout this process you keep and maintain a reflective journal (logbook or e-portfolio) as a record of your learning. This should consider how well key milestones of the project were achieved and include any problems you encountered and your solutions. This journal will help you, your tutor teacher and your supervisor to reflect on your progress as well as figure out what useful learning you might be getting for the future.

Structuring your day

A successful way to structure an impact project day is:

Period 1

Examine success criteria to set tasks for each group member.

Identify deliverables.

Complete tasks

Period 2

Meet as a group to show deliverables and update tasks.

Complete tasks.

Period 3

Meet as a group to show deliverables and update tasks.

Complete tasks.

Reflect on individual learning.

Meet as a group to reflect on the project progress. Identify to plan next steps and identify resources that need to be organised before next week.





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Example
After preliminary testing of Lucas creek, you have decided to look at whether adding more riparian planting will improve the water quality for your silver CREST project. Your main challenges are how to get all the planting completed in a short space of time with limited money. You identify the key actions that need to happen for success, then map these out on a timeline in consultation with your mentors from Waicare.




Budget Requests

We want you to be able to make a budget request if your product is beneficial to the wider community in some way and we can assist in your learning by covering the costs of your project.

  1. Download the purchasing protocols and the budget template below. Use whichever form is best for your learning.
    1. File:Impact project funding for intranet - shortened version.odt
    2. File:Impact project budget request for accounting standard 90981.odt
  2. Research the budget options:
    1. 2 or 3 comparative quotes and documentation to back up the quotes.
    2. If the project results in a product - especially a large one - you need to have thought about storage and working space whilst working on the product - as well as the end use.
  3. Get your mentor to sign and approve your initial application.
  4. Take your budget proposal to your Team Leader who will review the proposal for value against the learning outcomes.
  5. Mentor or team leader enters information into is entered into the “Approved Budgets - IP” google doc by the Team Leader.
  6. You will be allocated an approved budget tracking number - from the google doc.
  7. Tracking numbers need to be available for the mentor whenever purchases are to be made.
  8. Order book - team leaders / mentors will need access to an order book for impact projects. Any SSL who has an order book can use theirs - just put IMPACT PROJECT and the Tracking Number - in the “charge to account code” space. Christine Routledge will have one available if needed. The order forms need to be completed by the project mentor or team leader.


Spending the Budget

  • You need to have you budget approved before you can go and buy stuff! (see above)
  • You must keep track of what you have “earned” and what you have “spent” as part of their project report. A spreadsheet is a good way of tracking this.
  • To make things easier, you should try to source goods / services from our preferred suppliers.
  • An order form must be completed by the Team Leader before any purchase can be made.
    • This must detail the goods to be purchased and the project involved.
    • The team leader can use one of them specialist subject order books but enters "impact projects" in the account code and should retain the order number.
  • You will need to talk to your mentor teacher about how to go about getting the goods / services – eg order by phone and delivered; getting a ride to the supplier; getting your parents to take you there; on-line credit card.
  • If ordering on-line and a credit card is needed then an order form, website details, list of goods to be purchased & cost – all signed off by the Team Leader - will need to be provided.
  • If suppliers require payment before delivery Christine Rougledge will need an order form and invoice with the supplier’s bank account details. The invoice must be stamped and authorized before payment can be made. Payments will be done once a week on a Friday so you will need to organise the order well in advance of the Wednesday you need it.
  • Unfortunately you aren't able to take cash from school to go shopping for stuff! If you want to do things this way, you might need to use your own money.
  • If you want to use your own money initially and then fill out a reimbursement form, the school can pay you back later.
    • Make sure you keep the receipts though or we won't be able to do this!
    • You'll also obviously need to have had your budget approved too.


External Providers (Experts) for Impact projects

  • You may want or need to work with an expert to really progress your project
  • There are two options:

1 - let your mentor know and they can work with the QTL to explore the possibility. They will need click on this link and follow the STAR funding process if they want to apply for this to happen.

2 - speak to the Careers coordinator who will be able to give you advice on any courses that might be suitable for you to attend

Tools for Progressing Projects