Word processing/Shortcut keys
Word processing
Learn to use a word processor to produce documents for a business or organisation.
An OP Online course from the National Certificate in Computing (Level 2) programme.
Command shortcuts
The following keyboard shortcuts can be used instead of a mouse:
+ : Close the active item if more than one is open or quit the active program
while dragging an item : Copy selected item
+ a: Select all
+ b : Bold text
+ backspace : Delete a word to the left
+ c : Copy
+ ⇓ : Moves the insertion point to the beginning of the next paragraph
+ 
: Go to the end of the document
+ 
: Display the Start menu
+ f : Opens the Find dialog box
+ 
: Close the active document in programs that allow you to have multiple documents open simultaneously
+ g : Go to page, section, line etc
+ h : Opens the Find and Replace dialog box
+ 
: Go to the beginning of the document
+' j' : Justify text
+ k : Insert Hyperlink (a link to another electronic place)
+ ⇐ : Moves the insertion point to the beginning of the previous word
+ m : Increase Indent
+ n : Open a new document
+ o : Opens the ‘open file’ dialog box
+ p : Print document
+ ⇒ : Moves the insertion point to the beginning of the next word
+ s : Save document
+ 
+ m : Decrease Indent
+ + t : Decrease Hanging Indent
+ ⇓ : Highlights (selects) text from the insertion point to the end of a paragraph
+ t : Increase Hanging Indent
+ ⇑ : Moves the insertion point to the beginning of the previous paragraph
+ v : Paste
+ x : Cut
+ z : Undo
: Delete
: Moves the insertion point to the end of the line
: Cancel the current task
: Activate the ALT keys on the Tabs
: Repeat Key – repeats the last action when in the Word program
: Activates spelling and grammar facility
+ : Display the shortcut menu for the selected item
+ : Opens the Thesaurus
: Moves the insertion point to the beginning of the line
⇐ : Moves the insertion point one space to the left
⇒ : Moves the insertion point one space to the right
Formatting shortcuts
Try using these short cut key combinations when you are formatting text in a document.
+ F3 : Change the case of letters
+ + A : Format letters as all capitals
+ ] : Increase the font size by 1 point
+ [ : Decrease the font size by 1 point
+ + F : Change the font
+ D : Change the formatting – opens Format menu
+ 1 : Single line spacing
+ 2 : Double line spacing
+ 5 : Set 1.5 line spacing
+ 0 (zero) : Add or remove one line space preceding a paragraph
+ E : Centre a paragraph or selected heading
+ L : Align a paragraph to the left margin
+ R : Align a paragraph to the right margin
+ Q : Remove paragraph formatting
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