Thinking about communication process
Wayne, No need to apologize.
Communication -- you're right, listing the requirements for communication is better than listing methods. Participants will have their favored communication methods and can evaluate them against the specs.
Outcomes -- agree that outcomes should have specified target dates.
Maybe your suggestion on regular communication to the main WE list is part of supporting Workgroups. One way to keep something going is to keep it visible.
Skills/experience -- implemented a 2-way table in our charter as a trial balloon.
The charter is started. Let's see where it goes and what we can learn (:-D.
Yip --- progress is looking good.
The skills table is a great start. Thinking a little wider here that is the skills specification for future workgroups perhaps it would be better to invite the volunteer members of the workgroup to write a succinct statement of their relevant skills pertaining to the workgroup -- no more than a sentence with a link to their userpage. So for example in my case I could write something like:
- Founder of WikiEducator, elected member of Council with governance, senior level management and leadership experience -- link to User page goes here.
In this way volunteers can identify their relevant experience and interests in a more flexible way and readers and reviewers can quickly scan the experience of the group.
Coming back to a point which I think you made earlier -- we should think about clarifying roles of workgroup participants:
eg Convenor / co-convenor -- responsible for:
- Convening and facilitating workgroup discussions
- Ensuring the development of a charter in accordance with the guidelines and recommended criteria
- Taking responsibility for regular updates on the main list
- Taking proactive initiative to ensure that volunteers are kept up to date (eg personal email, reminders of deadlines etc.)
- Prepare final submission of the work group proposal for Council (in the case of community-wide workgroups).
- Regularly visit the work group page
- Contribute to discussions and draft reviews of the workgroup outputs
- Aim to achieve consensus on relevant items
Other roles? Thoughts?
Your suggestion to have each participant include a short bit summarizing their relevant skills and experience was my first thought also. I even created a test layout, but wondered if a more concise display (2-way table) would be better.
I've got both versions included now (I reset your suggestion with the linked name first instead of last). Not sure both are needed -- it seems like overkill, but I'll leave it for now and see what others think.
Agree that we should include specification of roles. These are the only two roles that I can think of that every Workgroup would need. I'd suggest that Workgroups define additional roles as needed, recognizing that a role is a job that they want a group member to perform, not a set of skills.
I'll work on getting this info onto the page.