Text Processing Skills/Forms and Emails/Forms

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Text Processing Skills

Basic skills applicable to producing communications in a business and personal context.
An OP Online course

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Forms

We prepare forms so that at a later time information can be inserted. If the form is to be completed by hand or on a word processor, sufficient space must be allowed for the person completing the form to insert the information required. Include dotted insertion lines, or straight lines in the appropriate position. Ensure that the lines are long enough for the variable information required i.e. the answers to the questions.

Procedure

Use 1½ or double line spacing to allow sufficient space for typing or writing the information being asked for. The style of line must be consistent within one document.

Arrange the sections in logical sequence and use white space to clearly differentiate between sections.

Use Leader Tabs for the lines on which information is to be written or typed.

Form Example

Name: ...................................................................................................
Address: ...................................................................................................
...................................................................................................
Contact Phone Number: .......................................................................
Email Address: .......................................................................
Number Attending: .................................................................................

Activity

Creating Forms Exercises Exercise One Use tabs and leader tabs to create the form from the previous example. Exercise Two Using the information below design a suitable form, make sure you leave enough room for peoples details to be written. Student change of details form First name/s Last name Student ID Old address New address Contact Phone number Email address (optional) Signature Exercise Three Create an order form using the information below; include an appropriate clipart graphic on your form. Grandmas Recipe Book Order form Price: $15.00 Quantity Total Cost Name Delivery Address Phone Number Method of payment (please circle) CASH / CHEQUE Exercise Four Create a Personnel Record Form using the information below: Full Name: Address: Telephone No: Date of Birth: Date of Joining Company: Present Position Held: Signed: Date: Exercise Five Recreate the form below: RPY Publishing Sales Agreement for the Supply of Advertising Company Name: ....................................................................................................... Contact Person: ....................................................................................................... Postal Address: ....................................................................................................... ....................................................................................................... Phone Number: .................................................... Order Number: .................................................... Advertisement Taken: ......................................................................................................................................... ......................................................................................................................................... ......................................................................................................................................... Signature: .................................................... Position Held: .................................................... Date Signed: .................................................... Once you are finished these forms, please print them out and put them in your portfolio.

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