OERu/Planning/Strategic planning working group/Inaugural meeting - 26 March 2014

When: 26 March 2014, 12:00PM NZDST (Click on link for local time.)
Where: Google hangouts (link sent via personal email)

Agenda

1. Welcome
2. Determination of the aims and objectives of the Strategic Planning Working Group
3. Overview of the working group planning process and supporting technologies
4. First meeting of the OERu Management Committee
5. Review of the proposed strategic planning process
   1. Confirm hosting of the SCoPE consultation seminar with BCcampus (28 April to 2 May 2014)
6. Announcing the OERu Strategic Planning exercise
7. Identification of priority tasks for the Strategic Planning Working Group
8. Generic timeline and potential milestones associated with 2014 priority tasks
9. General

Resource links and proposed objectives

Links

1. OERu strategic planning portal
2. Working group structure in the wiki
   • Example of a working group project page
   • Example of a task page
   • Scheduling of tasks of the working groups on the UNESCO OER Chair website
3. Homepage for the Strategic Planning Working Group

Proposed aims of the Strategic Planning working group

• To coordinate the open development of the OERu Strategic Plan 2014 - 2017
• To produce an integrated set of documents including the strategic plan and links to associated management structures, and the operational priorities for 2014 for approval by the OERu Council of CEOs.

Proposed objectives for the Strategic Planning working group

1. Liaise with the Executive Committee of the OERu Council of CEO's on the development of the OERu strategic plan
2. Liaise with the OERu Management Committee on the development of the subcomponents of the OERu strategic plan
3. Identify and execute tasks required for the successful completion of the work of the Strategic Planning group

Minutes and decisions

Key points

The strategic planning group agreed the aims and objectives of the working group, namely to steer the development and approval of the OERu strategic action plan Will commence an audit of anticipated course contributions from partner institutions Will develop and action calender in consultation with the OERu Management Committee Launch the open strategic planning process

1. Attendance: David Porter, Jim Taylor, Robin Day and Wayne Mackintosh. Apology noted from Alan Davis.
2. Reviewed the proposed aims and objectives for the Strategic Planning working group.
   • Approved the proposed aims and objectives
   • Resolved that the following aim should be added: "To ensure alignment of the OER Foundation strategy with the OERu strategic plan"
   • Resolved that the following objectives should be added:
     • "To steer the successful completion of the OERu strategic planning process and its relationship with the OERu Management Committee."
     • "To liaise with the Board of Directors of the OER Foundation for endorsement of the OERu strategic planning process and eventual sign off by the Foundation"
     • "To guide the establishment of OERu structures for successful organisation of the OERu network."
3. Noted the proposed structure of the working groups and supporting technologies. Working group documentation and discussions will be hosted in the wiki and the public scheduling of tasks will be hosted on the UNESCO OER Chair website.
   • Resolved that the OER Foundation will provide virtual training sessions with conveners who are not familiar with the technologies.
   • Resolved to pro-actively recruit volunteers for the Marketing working group (currently vacant).
4. Noted the scheduling of the first meeting of the OERu Management Committee.
5. Reviewed the strategic planning portal
   • Noted that the strategic planning portal is a "living" and dynamic document
   • Noted that the portal is the combination of a strategic and action plan.
   • Noted that the strategic plan and related decisions are a prerequisite for the "real launch" of the OERu following the soft launch of the OERu website in November 2013.
   • Resolved that an overview page with graphic be developed to assist visitors in navigating the portal.
6. Agreed to launch the open strategic planning process with news post on the OERu site and follow up post on all the OER Foundation emailing lists.
7. Reviewed the proposed timeline (revision as of 23 March 2014).
   • Resolved that the timeline be rescheduled to allow time for the working groups to get started and to ensure a more realistic and achievable schedule.
8. Reviewed the operational priorities
   • Resolved that the strategic planning group will work closely with the relevant working group conveners to communicate the priority tasks which need completion in the short term.
   • Noted that a number of activities will be conducted in parallel.
9. Considered the tasks for the Strategic Planning working group
   • Resolved that the following tasks should be added to the list:
     • Define roles and responsibilities of key stakeholder groups
     • Initiate audit for proposed course OERu contributions from partner institutions
     • Develop and coordinate action calendar with key milestones.
10. Meeting adjourned at approximately 12:50 (NZDST).

Action items

1. Add new aim to working group homepage Done --Mackiwg 02:20, 26 March 2014 (UTC)
2. Add new objectives to working group homepage Done --Mackiwg 02:20, 26 March 2014 (UTC)
3. Recruit volunteers for Marketing working group Actioned at first meeting of the Marketing group --Mackiwg 03:32, 6 May 2014 (UTC)
4. Develop overview page using graphic interface Completed by Jim Taylor and Tim McCallum -- --Mackiwg 02:09, 29 April 2014 (UTC)
5. Prepare launch news item for the strategic planning process Done, see Launch of strategic planning consultation --Mackiwg 02:25, 24 May 2014 (UTC)
6. Reschedule timeline - Done --Mackiwg 02:25, 24 May 2014 (UTC)
7. Communicate immediate priorities with relevant conveners Done -- --Mackiwg 02:09, 29 April 2014 (UTC)
8. Schedule next OERuMC meeting Done --Mackiwg 03:32, 6 May 2014 (UTC)
9. Add identified tasks to the working group homepage. Done --Mackiwg 02:43, 26 March 2014 (UTC)
10. Initiate audit for proposed OERu course contributions from partner institutions. Done --Mackiwg 02:25, 24 May 2014 (UTC)
11. Define roles and responsibilities of key stakeholder groups