Effective Meetings/Organising Effective Meetings

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Organising Effective Meetings


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Objectives
Organising Better Meetings:
  1. Understand the differing reasons why a meeting may be useful
  2. Know a variety of different sorts of meeting
  3. Understand how to assess the suitable level of formality for a given purpose
  4. Understand how decisions can be made in a variety of circumstances


What are meetings for?

Record keeping and accountability
Share information
Make decisions
Networking
Setting a schedule to deliver decisions
Training
Maintaining and developing a collective identity

Different sorts of meetings

Committee Meetings
Sub-Committee Meetings
Open and Public Meetings
Annual General Meeting (AGM)
Focus Groups and consultation meetings
Training Session

Different Meetings need different styles

Formality: This is the degree to which the meeting or activity should follow set procedures.
Any legal requirements (constitution)‏
Any monitoring requirements
Any decisions: how will they be made
Any elections

How formal do you need to be?

Resources managed
Skills and commitments of those involved
The activities carried out by the organisation

Decision Making

Do people understand how things are going to be done?
Is there a quorum?
Consensus decision making
Simple majority/larger majority
How will decision be implemented

Activity

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Activity
Meeting Chart

Please use this chart to assess the suitability of meeting type for function:

  1. Very Suitable
  2. Quite Suitable
  3. Limited suitability
  4. Quite Unsuitable
  5. Unsuitable




Committee Meetings Sub-Committee Meetings Open and Public Meetings AGM Focus Group Consultation Meeting Training Session'
Record Keeping & Accountability
Sharing Information
Making Decision
Networking
Setting a schedule to deliver decisions
Training
Maintaining and developing a collective identity
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Developed by Leutha, September 2008