Create and manage files/Printing and managing files/File management

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Create and manage files

How to create, format and manage word-processing document files.
An OP Online course from the National Certificate in Computing (Level 2) programme.

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Activity

Please note: the following tutorial will open in a new window/tab. When you have finished the tutorial, simply close the window/tab and you'll return to this page. Before you go on, please work through the following online tutorial: Files, Folders and Drives

Accessing your storage device

1. Double click on the My Computer icon.
2. Within the My Computer Dialog Box you will be able to see the names of the drives which are available on the computer
   
   
   
   
3. To open a drive such as a USB storage device or removable disk, double click on it.
4. Your storage device will now be open and you will be able to see the files and folders you have saved on your device

Saving a file to a storage device

1. In Microsoft Word, select the Microsoft Office Button (2007) or File Button (2010)
2. Select Save As: the Save As dialog box will appear on your screen
3. Select My Computer on the left hand pane
   
   
   
   
4. Select your removable storage device
5. Click in the File Name field to name your file: for now, use your own name as the file name
6. Select Save

Closing a file

1. Select the Microsoft Office Button (2007) or File Button (2010)
2. Select Close

The document you created will now be closed, but Microsoft Word will still be open on your screen.

Closing a program

1. Select the Microsoft Office Button (2007) or File Button (2010) button
2. Select Exit

The program will now be closed.

Renaming files

When you rename a file, it does not make a copy of them. The contents of the file or folder do not change, only the name of the file or folder.

You need to be careful when renaming files that you do not change the extension. For example, the .doc or .docx must stay or the computer will not know what program to use to open the file.

1. Check that the file you wish to rename is closed
2. From the My Computer dialog box locate the word file you named with your own name
3. Make a copy of this file, so there are now two copies of this in your Word Folder
4. Right Click on the file to be renamed and select Rename
5. Type in a new file name for the file: ensure that you do not remove the file extension.

Deleting files

To delete a Folder:

1. Use My Computer to locate the folder to be deleted
2. Right click on the folder to display a menu
3. Select Delete from the menu
4. Confirm deletion by selecting Yes

To delete a File:

1. Locate the file to be deleted
2. Right click on the file to display a menu
3. Select Delete from the menu
4. Confirm deletion by selecting Yes

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