CCCOER/Transition
back to Weekly Meeting - November 1, 2010
CCCOER Transition
CCCOER phases - living document
(
: The first discussion of this topic was at the October 11, Weekly Meeting of the Governing Board )
Criteria for moving into the next phase:
- Transitions have occurred; see Column 3 of the table below.
- All the requirements that Hewlett needs (bylaws, dues, sponsorship opportunities, branded merchandise). We have met all of these but branded merchandise and we can get that waived.
- An Interim Treasurer has been found. DONE --- Angela Secrest is the Interim Treasurer.
- Members have been notified of the new agreement.
- At least some colleges have signed the new agreement.
- Thirty people are actively participating (in addition to staff)
- An Interim Executive Director has been found. -- DONE October 29th. Liza volunteered and the Governing Board voted 9-0 to accept her offer.
In addition we agreed on one criterion for moving into the third phase, complete independence: the Governing Board would meet with FHDA Community College District. At the time (Oct 11) this meeting was to request that FHDA CCD continue to be the legal/financial agent. Since then we have agreed that we will not make that request. However, a meeting is still apparently wanted and it would certainly be appropriate to thank FHDA for incubating CCCOER.
| Characteristic | Current Phase | Transition Activities |
Next Phase |
|---|---|---|---|
| Fiscal & Legal Agent | FHDA | Develop and approve an agreement with the new Fiscal and legal agent | New fiscal and legal agent |
| Financial Authority |
Judy Baker Jacky Hood, Director Both Jacky and Judy sign current member agreements on behalf of FHDA |
Angela plans to work with Judy on the transition
Jacky and Judy will rescind the current agreeemnts |
Person at New fiscal and John, Secretary |
| Staff Person 1 |
Liza Loop, interim Executive Director |
Liza Loop, interim Executive Director |
Executive Director to be hired |
| Staff Person 2 | Randy, Project Manager | Needs to happen end of December |
Staff person to be hired |
| Staff Person 3 | Monica Sain | To be determined (if any) | |
| Other Staff People | Judy Baker | To be determined (if any) | |
| Self-Sustaining Plans | Liza, Governing Board | Liza, Governing Board | Ongoing strategic planning |
| Membership Agreements | Current FHDA-Member agreements | Start using new agreements as soon as there is a way to pay dues (checking account) |
New agreements |
| Communications | Randy | Randy and Joanne are working together on this. | Communications Chair Joanne Munroe |
| Participation | Randy - general participation Monica 4Q meeting; Sharyn 1Q meeting |
Governing Board agreed that Sharyn should continue with 1Q meeting; James/John 2Q meeting (maybe); General participation: Joanne and John |
Communications Director; Membership Director |
| Growth | Randy | Needs to happen by end of December when Randy leaves |
Angela, Treasurer & John, Secretary |
| Membership Database & Greeting | Monica | John plans to work with Monica on a plan | John, Secretary |
| Seeking More Funding | Financial Development Committee | Financial Development Committee | Financial Development Committee |
| Formal welcome | Linda Thor, FHDA Chancellor | Liza is willing to send the formal letters; Monica needs to explain the process to Liza; share the word docs, etc. |
President or Executive Director |
| Branding and other marcom | Sharyn is doing only minimum collateral until CCCOER creates a branding strategy | To be determined | Publicity Committee |
