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Image courtesy of Anindya Baruah

This course is used in the following programme

Learning Outcomes

  • Applying wordprocessing features and functions
  • Apply file management and printing techniques to manage document production

Based on NZQA 112 [1]

Course Schedule

Welcome to word processing

In this course you will learn how to use the computer to construct and manipulate text, to create documents that reach an acceptable workplace standard, as well as gain an understanding of commonly used word processing terms and conventions.

Note: Resources used on this course have been created by Julie Notman from Business Administration at Otago Polytechnic


Welcome to the wordprocessing section of core skills. Take a look at the Unit Standard link above and the expected learning outcomes. While these classes are face to face they have been are designed as facilitation sessions, where my role will be to assist and guide you through the activities.

Before we start its important to make sure your workstation is ergonomically suited for you.

How to use the wiki:

These paragraphs will provide the instructions for each topic we will cover. Resources and activites (or tasks) will be found on the student shared drive under the course name (Diploma in Applied Travel and Tourism) then US 112. There will be two folders for your use - one named Resources and the other Activities.

Session One:

Your first task for the session is to:

  • Go to your user area and set up a folder names "Unit 112"
  • Under the Unit 112 folder set up 7 folders named:

1. WP Features & Functions

2. Tables

3. Templates and Keyboard Merge

4. Mail Merge

5. File Management

6. Security and Printing

7. Assessments

Task 1 - Gettting to know Word 2007

Now lets take a look at the wordprocessing programme we will be using. Simply click on the start button (left hand side at bottom of the screen) with your left mouse button, click on programmes then move your mouse across to find Microsoft Office making sure it the 2007 version.

On a [] in front of you, carry out the following commands:

Type: your name, press enter on the keyboard. Type two or three sentences about yourself

Check the following:

  • Locate your cursor
  • Locate your eye-beam (insertion pointer)operated by the mouse and move around the screen - note the changes that take place.
  • Familiarise yourself with the Office Button options
  • Click on the Ribbon, View Tab
  • On the Document Views Group, familiarise yourelf with the different screen views
  • Change the screen views on the buttons at the bottom right of the screen.
  • On the Zoom Group, familiarise yourelf with the different Zoom options
  • On the Show/Hide Group, click on the rulers
  • Practice using the minimise and maximize button at the top right hand corner of the screen.
  • Use the close button to close the document.

Do not save.

Task 2 - Page Layout & Page Set Up

Open a new document on the screen. Complete the following commands:

  • Ribbon, Page Layout Tab
  • Page Set Up Group
  • Margins Tab - Customise the top/bottom/left/right margins to 2.54 cm
  • Paper Tab - Choose A4 Paper, Portrait orientation
  • Layout Tab - Customise the Header/Footer margins to 1 cm

Click the default button to adjust the settings for the normal (new document) template

Task 3 - Selecting Text

Openthe file sparkling pools from your I: (student) drive. Practice the following forms of selecting (highlighting) text on the screen:

  • Whole document - Ctrl A
  • One word - double mouse click
  • One paragraph - triple mouse click
  • Between two points on the page - Click cursor at start point, move eye-beam to the destination point. Hold shift key down and left click
  • The shift key with the arrow keys to select text
  • Alt key, left click and drag to select a vertical section of text

Activities - Formatting Text & Paragraphs


Image courtesy of Augapfel
  • Open: the file - sparking pools from the "Activities" - Format Paragraphing folder (in the student drive)
  • Format: Follow all instructions - Make the changes indicated in red
  • Save As: Sparkling Pools to your personal username to the WP Format & Functions Folder

Always remember to spell check your work

Formatting Text and Paragraphs 2

  • Open: the file - Hongkong.doc from the Paragraph Formatting folder (student drive)
  • Format: follow all instructions - Make the changes indicated in red
  • Save As: Hong Kong to your personal username to the WP Format & Functions Folder

Formatting Text & Paragraphs 3

  • Open: the file - Caring For Your Carpet.doc from the Paragraph Formatting folder
  • Format: Follow all instructions - Make the changes indicated in red
  • Save As: Caring for Your Carpet to your personal username to the WP Format & Functions Folder


Image courtesy of Leonard Low

Formatting Text & Paragraphs 4

  • Open: the file - Great Barrier Reef.doc from the Paragraph Formatting folder
  • Format: Follow all instructions - Make the changes indicated in red
  • Save As: Barrier Reef to your personal username to the WP Format & Functions Folder

Format and Page Set-up

  • Open: the file Format and Page Set.doc from the Paragraph Formatting folder
  • Format: Follow all instructions - Make the changes indicated in red
  • Save As: Formatting Text to your personal username to the WP Format & Functions Folder

Activities - Functions

Incorporating these functions into your wordprocessed documents are all part of the learning process for this unit. Where there is a blue link do the following:

  • open the link
  • read it, then print it (to use in your assessment)
  • practice the task using a file from your user area (H:)

Hyphenation- If a word is too long to fit at the end of a line, Microsoft Office Word 2007 moves the word to the beginning of the next line instead of hyphenating it.

Manual line breaksends the current line and begins on the next

From the student drive/US 112/Class Activities/Breaks and Hyphenation:

  • Open: CITY OF DUNEDIN - Manual line breaks.doc (word document)
  • Save As: City of Dunedin to your personal user area
  • Edit: Open City of Dunedin - Editing Instructions.pdf (from student drive). Follow editing instructions by making corrections to the document you saved in your user area. Insert manual line breaks where backwards pointing arrows appear.

Print: one copy

Inserting a page break - this function is often used when you have a multi-paged document and wish to start a new page. eg. a report - where you want to create a new heading or subject.

Inserting headers and footers Open the document Bubbling Vitality from the headers and footers folder in the shared drive - following the instructions. Once you have done this reopen the file and create a date field next to the right aligned header.

Choosing your font style apart from being important can also be fun. Write a paragraph about anything and select it before trying the different font styles and sizes. Then try out some of the Effects eg. shadow.

Passwords provide security and help prevent other people from opening or modifying documents. Try opening a doucment from your personal user area and password protecting it. Don't forget your password.

Using tabs - work through this before attempting the exercises from the student drive/US 112/Class Activities/Tabulation

  • Complete exercise one and two

Save and print out

Activities - Borders & Shading


Image courtesy of sondy austin whanau

From the student drive:US 112/class activities/borders and shading

  • Open: The Pōhutukawa.doc
  • Save: to personal username
  • Edit: Open the The Pohutukawa - editing instructions.pdf file. Follow the editing instructions
  • Print: 1 copy
  • Check: your results by looking in the model answer folder in the Student drive


We are now moving on to tables, bordering and shading.

After the demonstration (tables creation) in class today could you complete exercises 1 and 2 - student/courses/Diploma/activities/class exercises/tables and hand in the completed exercises. You will then required to carry out your resit - formatting.

We will continue with tables after the holidays.