Warrington School/Board Of Trustees/Board Roles and Responsibilities Policy

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Board Roles & Responsibilities Policy

The board of trustees key areas of contribution are:

  • Representation
  • Leadership
  • Accountability
  • Employer Role

1. Sets the strategic direction and long-term plans and monitors the board’s progress against them

  • 1.1 The board leads the Charter review process
  • 1.2 The board sets the strategic aims and approves the annual plan and targets in line with MoE expectations
  • 1.3 Regular board meetings include a report on progress towards achieving strategic aims
  • 1.4 The Charter is the basis for all board decision making

2. Monitors financial management of the school and approves the budget

  • 2.1 Satisfactory performance of school against budget
  • 2.2 Budget approved by the first meeting each year

3. Monitors and evaluates student progress and achievement

  • 3.1 Reports at each regular board meeting from principal on progress against annual plan highlight risk/success
  • 3.2 Meet targets in annual plan, implement curriculum policy and satisfactory performance of curriculum education priorities
  • 3.3 Board review schedule covering curriculum and student progress and achievement reports are followed

4. Effectively manages risk

  • 4.1 Attend board meetings having read board papers and reports and ready to discuss them
  • 4.2 Board meetings have a quorum
  • 4.3 Remain briefed on internal/external risk environments and take action where necessary
  • 4.4 Identify 'trouble spots' in statements of audit and take action if necessary
  • 4.5 Ensure that the principal reports on all potential and real risks when appropriate and take appropriate action

5. Ensures compliance with legal requirements

  • 5.1 New members have read and understood: board induction pack; & requirements of board members
  • 5.2 New and continuing members have kept aware of any changes in legal and reporting requirements for the school. Board has sought appropriate advice when necessary
  • 5.3 Accurate minutes of all board meetings, approved by board and signed by chair
  • 5.4 Individual staff/student matters are always discussed in public excluded session

6. Attends board meetings and takes an active role as a trustee

  • 6.1 Attendance at 80% of meetings (min.)
  • 6.2 No unexplained absences at board meetings (3 consecutive absences without prior leave result in immediate step down) Refer Education Act 1989, s104 (1) (c)
  • 6.3 Board papers read prior to attending board meetings

7. Approves major policies and programme initiatives

  • 7.1 Approved and minuted.

8. Fulfils the intent of the Treaty of Waitangi by valuing and reflecting New Zealand’s dual cultural heritage

  • 8.1 The Treaty of Waitangi is obviously considered in board decisions
  • 8.2 The board is culturally responsive and inclusive

9. Approves and monitors personnel policy and procedures and acts as a good employer

  • 9.1 Become and remain familiar with employment conditions of school, staff employment agreements and award arrangements

10. Appoints, assesses the performance of and supports the principal

  • 10.1 Principal’s performance management system in place & implemented

11. Deals with disputes and conflicts referred to the board as per the school’s concerns and complaints procedures

  • 11.1 Successful resolution of any disputes and conflicts referred

12. Represents the school in a positive, professional manner

  • 12.1 Code of behaviour adhered to

13. Oversees, conserves and enhances the resource base

  • 13.1 Property/resources meet the needs of the student achievement aims

14. Effectively hands over governance to new board/trustees at election time

  • 14.1 New trustees provided with governance manual
  • 14.2 New trustees fully briefed and able to participate following attendance at an orientation programme

Review schedule: 3 years