Print management For the purpose of this course you will need to be able to:
Print from a variety of software applications, for example choose any four from the following: a word document, spreadsheet, email, image, powerpoint, publisher file
When a printer starts up, one or more lights may be flashing. This should stop once the printer is ready to print, and a steady green light or ready light indicator will be displayed on the printer.
Typically problems with printer hardware include being out of paper, a printer drum or paper feed is stuck, or a lack of toner. Depending on the make of printer these sorts of problems could be indicated by a flashing light, no lights, or an error message being displayed. An example of an error messages when a printer is out of paper is 'Load A4' or 'Paper tray is empty'.
Simple printer hardware faults and printer related error messages are identified and remedied
Set up a dropbox folder with examples of material to print. need to check if reader / writer access prevents printing?
Ergonomics is about how equipment is designed and arranged to provide a comfortable and healthy workspace. Knowing about ergonomics can help us to avoid strain and injury by setting up workstations and using computers correctly.
what do you need to think about to create a safe workplace? Furniture Dimensions of the computer desk and chair Posture - in chair and seating height; placement of feet, position of the monitor, keyboard and mouse relative to the user, rest periods and exercise environmental factors (space, noise, lighting, dust)
Activity online tutorial http://www.gcflearnfree.org/computerbasics/14.8
from ergonomics and ergonomics posture http://www.col.org/resources/crsMaterials/CCNC/Pages/default.aspx
stretch your fingers, hands, arms and torso during the work day. Stand up and walk away from the workstation and around the room when you can.
http://www.habitatwork.co.nz/ select Office 2.0 then Learning: Work in Comfort then Using your workstation and Setting up your workstation sections.
http://youtu.be/Le0MgVRGK94 sedientary office exercises - youtube video
http://youtu.be/CqOheOnMLe4 a few tips on the posture of your body - Part 1
http://youtu.be/CWonbpItvOA a few tips on the posture of your body - Part 2
http://youtu.be/rGq7TVOwA60 What is ergonomics? - short general intro video
Operation and Maintenance
Outcomes: you will be able to: Connect computer components to enable safe operation Power up a computer (cold boot and warm boot) Clean and maintain a computer system Identify simple hardware faults
Connecting computer components
Computers come with a variety of connection ports and cables. Some are used to connect input and output devices like a mouse, keyboard, printer, digital camera, and speakers; others connect to the internet and other computers (networks). The basic components of a computer system need to be connected correctly to enable it to operate safely.
http://www.gcflearnfree.org/computerbasics/6 Buttons, Sockets and Slots on a Desktop Computer
Start up and shut down
Starting a computer
Computers have a Power button that switch it on and off. Find the on switch (power on button) on the computer system unit you are using. When a computer is off and powers up from a cold condition this is known as a cold start.
When a computer is switched on, this initiates the boot process. During this process the start-up software stored in the ROM of the computer will take control of the computer and start searching certain areas of the hard drive to find the operating system. The start-up software will then load the operating system into the RAM of the computer and pass over control to it.
Generally at this point, one of two things will happen:
- The operating system will automatically load and once the computer has booted up, the desktop will appear on the screen indicating that it is ready for immediate use by any user.
- The operating system will automatically load, but you will be prompted to enter a username and password. These will normally be given to you by whoever installed the system. Once you have logged on, the computer will boot up and be ready to use.
Cold Start (Boot up the computer)
When the computer is switched off and must power up from a "cold" condition this is known as a "cold start". When you cold start a computer, the system software eg Windows, is loaded into Random Access Memory (RAM). The system software enables you to run other applications as well as interact with hardware components eg the printer, the screen.
The Desktop Once the computer has ―booted up‖, you will see the desktop on your screen
Your desktop MAY NOT look quite the same as this one – this is Windows Vista desktop You may have a different coloured background or you may have a picture showing. You may have different icons showing because you may have different programs installed on your computer
Warm boot (Reset the computer)
When your computer "hangs" (when a program is not responding, keyboard and mouse not working) you use a "warm boot" to get things going again. When you "warm boot" the computer it does not go through the process of reloading Windows into Random Access Memory so it is quicker There are different ways to do this. We will try three different ways.
Method 1 Press Ctrl plus Alt keys together and hold down Touch Del (Delete) key (you MAY need to touch this TWICE) This will reboot the computer Method 2 Press the Reset button if you have one, it will be positioned somewhere near the "power on" switch on the system unit. Method 3 Press Ctrl plus Alt together and hold down Touch Del key You may get the screen right. Click on End Task to close the program which has "hung" Choose Restart
Can‟t do any of these? Press and hold the "power on" button for 10 seconds. Release and computer should turn off. Wait 5 seconds and turn on again. This is a cold boot, but is necessary to get your computer up and running again if you cannot do a "warm boot".
Go to the Start Menu Choose "Shut down", and then click OK if you have finished your session if you wish to continue click Cancel
Practice: Powering Up and Shutting Down
Cleaning and maintenance
Keeping your computer clean and well maintained will keep it working properly and reduce the need for expensive repairs. A well-maintained computer will run faster, more efficiently and crash less than one that has not been maintained.
Practicing good maintenance procedures will save you money (less chance of items breaking down and having to replace them), time (improved performance means less waiting time and less breaking down means more usage) and protects your data (by backing up the data, for example).
Activity http://www.gcflearnfree.org/computerbasics/14 Keep your computer physically clean pages 1 - 4
Protecting your computer against viruses 5-7; Creating a safe workplace pges 8-9
Simple hardware faults
Sometimes things go wrong, the computer freezes, the monitor goes blank, there is no sound, or lights are flashing. You can use basic trouble-shooting techniques to try and solve the problem.
Simple tips Always check the cables and connections. Isolate the problem Keep a note of any error messages, this will be handy should you need to get additional help for the problem. Keep a note of the steps you take to solve the problem. This makes sure you don't repeat steps and will be very handy if you need someones help.
http://www.gcflearnfree.org/computerbasics/15 Basic troubleshooting techniques