OERu/Planning/Quality review project/Second June meeting

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OERu Quality Review Project

Meeting: June 15, 2018 Link to the meeting recording: <insert link here>. https://usq.zoom.us/j/9842006166

Present: Wayne Macintosh, Carina Bossu, Maurenn Glynn, Adrian Stagg


Agenda Working Party members to add agenda items

  1. Driven by the ACTIONS below.
  2. Group sharing of the review toolkit and findings from IPM101 [All team members]
  3. Mautic campaigns [Wayne]

OERu courses have the email instructions for learners, they can then 'opt in' for emails. Administration success of this process is reliant on scalability, especially in terms of two cohort-based offerings for all first year courses per year (total ninety courses per annum). Given staffing at the OERu, Mautic (an automated marketing software tool) is an approach that can help manage these course interactions (called a campaign). A campaign is set up in advance, cohort-based campaigns work on set dates, independent learning uses relative dates (eg Start Date +3, etc).

Learners may sign up for a campaign when they visit a micro-course (opt in), they are taken to a 'landing page' that asks for email details. Learners can indicate their preference for either cohort/independent, receiving introductory/orientation emails, subscription to the OERu newsletter, and course notifications.

A preset flowchart then automates the logic for each learner, distributing information to learners based on their preferences.

Wayne is currently documenting processes. Whilst the initial set-up time is intensive, future offers of the course only require changes to dates, and potentially changes to email wording (light-touch edits). The introductory/orientation emails for example, are a common pool of resources shared by all campaigns, but the course emails are specific to individual courses.

Implications for updating the OERu Style Guide are in progress.

Click rates, and open rates for the emails are some of the data points that can be retrieved. Additionally, geographic location, and source of the learner (ie, did they come from WikiEducator, Twitter, etc?). OERu maintains 'plain English' pages to explain to learners what tools are being used, and how their data is used.

The question for the Working Party is how this integrates with the need for quality criteria and how this fits within the broader course design and development. Introductory activities can be embedded in the emails too as a way of encouraging students to apply skills to the course immediately - or link out to pages.

ACTIONS arising from the previous meeting and outcomes

1. Provide a link to Californian courses in the OER Commons and the review tool used for these courses [Maureen].

Note:this is actually Canvas Commons. A link has been placed on the main project page (Checklists & Frameworks) to the rubric (CC-BY). ACTIONED

2. Schedule fortnightly meetings - retain time for Fridays [Adrian]. ACTIONED

3. Provide Wayne with details of each team members' GMail account [All team members] - if you have not done so already, please do as son as possible.

4. Set up all documents in a GDrive Folder ready for the team [Wayne]. NOTE: this will be an interim measure until Collabra is more fulsomely developed. When this occurs, the team can commit to using this OSS. [For next meeting]


1. Review the IPM101 Micro-course using the Straw Dog Review Checklist by the next meeting [All team members].


  1. Each to take a Learning Pathway Adrian (Role of the project manager), Wayne (Describing Project Management), Maureen (Stakeholder Management), Carina (Leading Effective Teams).
  2. Use the Canvas Commons Rubric as the review tool
  3. Conduct a review of the Learning Pathway, and annotate the Rubric based on the experience
  4. Wayne will upload this document, and we'll use Hypothesis to annotate

NNext Meeting: June 29, 2018; v9.00am (AEST) via zoom.