Introduction to project management/5th Meeting

Introduction Project Management - 5th Meeting

• Date and time: Tue 15 Nov 2016 9:00AM NZDT
• Meeting room link: https://zoom.us/j/541899894
• Planning pages
  1. Course planning page
  2. Kanban

Attendance

• Attendance: Carol Cooper-Taylor, Claire Goode, Wayne Mackintosh and Dave Lane (for feedback on Mautic issues.)
• Appologies: Ray O'Brien (out of town), Phil Osborne (child care)

Agenda

1. Matters arising from 4th Meeting
2. Issue Tracker - everyone please create an account https://mantis.oeru.org/login_page.php
   1. please see discussion re issues with issues tracker.
3. Status updates:
   1. IPM101 The role of the project manager (Note that Wayne has not adopted a single project model for the learning challenges - although learners would be free to work in on a previously selected project.)
      • Draft outline of course completed
      • Requires design of summative assessment and corresponding rubrics (To what extent can learning challenges be integrated into the final assessment?)
   2. IPM102 Initiating a project
      • Ray communicated offline with Wayne that he will commence work on IPM102
   3. IPM103 Planning a project
      • Consistency in glossaries
      • Some content still needed
      • Mostly ready for review and sign off
      • Can we assign sign off to one SME for each micro course. As we move forwards with one SME working on each course (see discussion topic) can a different SME do the sign off for the dev.
   4. IPM104 Executing and closing a project
      • Please see discussion board - (Note typo's in Ray's communication. Wayne to work on 101, Ray to progress 102 and Phil to work on 104 - and OERu uses WeKan - not Trello ;-))
4. Video signposts
   • Need to script rough outlines of video signposts for 101, 102, and 104
   • Schedule recordings
5. Timeline
   • Reiterate project must be finished by end of the year. Current schedule:

Milestone	Details	Target date	Progress
Establish project	Set up project pages and complete design blueprint	2016-08-27	Completed
Complete IPM103	Publish final course site and related content on forums.oeru.org and oeru.org	2016-10-30	Behind schedule
Complete IPM102	Publish final course site and related content on forums.oeru.org and oeru.org	2016-11-31	Not started
Complete IPM101	Publish final course site and related content on forums.oeru.org and oeru.org	2016-11-15	Not started
Complete IPM104	Publish final course site and related content on forums.oeru.org and oeru.org	2016-12-15	Not started

• Expected response times to queries posted on public channels (due to project falling behind schedule) - propose 36 hour turn-around before escalating to executive decision from the Foundation.

Key decisions and action items

Link to recording of the meeting: https://youtu.be/SGflWAzYzEw

1. Reviewed matters arsing from 4th Meeting. Noted that:
   • We are behind schedule on course assembly
   • We must use the open communications to keep Carol in the loop with current state of the development.
2. Confirmed that Mantis email issues have been sorted (the older configuration was causing some spam filters to bounce password requests.)
3. Agreed review methodology:
   • Clair will complete editorial and pedagogical review
   • Alternate SME should review content validity (so that reviewer is different from the primary author)
4. Reviewed status of IPM101
   • Wayne confirmed that he is almost done with the assembly of the learning pathway sub-pages - will be completed by 16 November 2016
   • Noted that the learning challenges are independent, and do not require learners work on the same project (due to the theoretical nature of PMBOK)
   • Highlighted the inclusion of the resource bank template (for use with sharing resource links on bookmarks.oeru.org)
   • Noted the need for SMEs to design summative assessment and rubrics for this micro. Could incorporate the learning challenges, but SMEs may decide otherwise.
5. Noted that Ray will be working on IPM102. Status - not started
6. Reviewed status of IPM103 - almost ready for review. Carol is targeting completion by the end of this week.
   • Noted inconsistencies of Glossaries. Some definitions are quotations where others are paraphrased. SMEs should take a look and decide on a consistent approach.
   • Content outstanding - SMEs should prioritise completion of these pathways.
     1. Quality learning pathway
     2. Procurement pathway
     3. Learning challenges and corresponding summative assessment
7. Reviewed status of IPM104. Status - not started
   • Noted that Phil will be working on IPM104
8. Discussed video signposts
   • Confirmed that those completed for IPM103 have been uploaded to the Youtube channel and a dedicated IPM playlist has been created.
   • Noted that course "Welcome" signpost and "Your project" signpost must be scheduled and completed.
   • Agreed that the primary author for each micro course will suggest an outline for the signposts for each pathway (bullet list of recommended points to be covered.)
9. Reviewed the Kanban
   • Confirmed cards moved to the "done" column
   • Added new cards to confirm priority tasks.
10. Wayne to confirm target dates for completion of the learning pathway outlines from the respective SMEs.
11. Confirmed that the project must be completed by year end.
    • Acknowledged that while the SMEs have academic sign off on the content, in the absence of timely sign off from the SMEs the Director of the OERF will have executive sign-off to ensure that we meet the project deadlines.
    • Noted that the OERF will review the status of content development in two-weeks time. In the event of unsatisfactory progress, the OERF will escalate a request to the Executive Leadership of the Polytechnic to request alternatives to ensure that we meet our agreed obligations to the OERu international network.
    • Agreed 36 hour turnaround on queries posted on groups.oeru.org. Failing timely response, the Director of the OERF will take a decision.
12. Next meeting: Tues 29 Nov 9AM NZ time