Iced Tea in Crete 2012:Organization/Opening

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Open Spaces Learning
Lessons (2011 . 2012 . 2013)
Reflecting Forward

The following represents our thinking for the opening session. In practice, one improvises.


Heinz (5 minutes)

<keep it simple>

  • Welcome the the Java Specialists' Symposium
    • Thanks for coming :-) - some from afar ...
  • Orientation: location of loos, rooms, in case of emergency go to rendez-vous point (?), exits, ...
    • Announcements - point out the "News Space"
  • Be considerate of second language speakers
    • Non-native English speakers: please slow us down - we may get a little excited from time to time
  • The disorganisers
    • Kate: catalyst: if your group gets stuck, call Kate.
    • John: the excursions dude
    • Kirk: Captain Coding
    • Kim: a disorganiser from Switzerland (!*?) (is up next)

Focus the Group

Kim (10 mins)

  • Welcome to Open Space
  • By way of introduction, we'll do a quick round the room: name and a word or phrase (max 3 words) you hope to hear again this week:
    • Heinz - distributed productivity
    • Kirk - ask the code
    • John - design patterns
    • Kate - fun
    • ...
    • ...

Kim: "Has every voice been heard?" ... "Good!" :-)


Kim (5 mins)

Spectogram - Java is free ............... no it's not.

Our purpose here is to share our collective knowledge and experience of programming in Java and all the surrounding technologies - frameworks, architectural/design patterns, ....

In all of your discussions, think about freedom and make a "freedom note" in your report.

Proceedings and Tangible Outputs

Kim (5 mins)

N.B. We create them - on-the-fly. The Convenor of any group is to ensure that a report is produced.

For some of us, our bosses require this. I happen to be my own boss, and I do require it :-).

The main reason for generating outputs is to share with those who could or did not make the session and with the broader Java/software development community.

It is also for future reference to be able to look back on where we came from (if anything is taken further).

Please link any of your outputs to and from this page.

We will also sync the space-time matrix on the wiki with the actual sessions as the table of contents of the proceedings. So, feel free to link from there too:

(see the "Quick links" on the wiki).

Outputs may include: wiki pages (discussion summaries, tutorials), mindmaps, diagrams, rich pictures, photos, audio/video clips, screen casts, patterns, anti-patterns, tweets, blog postings, ...


Outline the Process

Posting a Topic (demo)

<With a participant's hat on, I propose:>

<one at a time, while posting each onto the launchpad>

  1. Discuss the theme: How does libre software make Java successful?

Kate (5 mins)

Explain to participants how the conference will unfold:

  • Find out who has attended OS before
  • Briefly explain process
  • Kim to demonstrate posting of 1 or 2 topics (box right)
  • Refer to poster and explain the 4 principles and the 1 law


  • Day One, broad topics
  • Day Two, going deeper
  • Day Three, more going deeper
  • Day Four, Action planning and report backs"

Tea/coffee should roll in about now

Start the Process

Kate (30 mins)

Build the space-time matrix and develop the topics for days 1 - 3:

  • Hand post-its to Kim who will try (with help from Kirk, Heinz, ...) to loosely cluster according to topic and level of detail (broad discussions for day 1 ... detailed discussions later)
  • Launch pad with topics
  • Announced topics in circle
  • space-time matrix.

Move on to Session 1