Facilitation/Facilitation Tips

Facilitation Tips

Prep & Room Setup

• contact person name, telephone, cell phone numbers
• AV person name, telephone, cell phone numbers
• watch - right time, battery, etc.
• USB keys

• number them - yellow dots - have folks register for them, as in a coat check

• Folders -

• folders in center of tables - working documents
• for facilitator - yellow

• Markers

• one's that don't give off that horrid smell.

Start

• explain broad purpose - what's going to happen here, and in the overall scheme of things.
• expectations

Instructions for Speakers

• speakers - F. here to help; will give hand signals...2 min, and then 30 sec. time

The facilitator invited participants to briefly share the outputs of their discussions,, using the following guidelines:

 What are some of the key outcomes you’re trying to achieve….  Quick glimpse in the indicators  Where are data sets  Translates to gaps identified….

He also invited other tables to add their comments to the discussion (avoiding repetition)

3-4 minutes to do that….then, other tables, if there are a few other pieces you want to add.

12-15 minutes per theme… alright, sound reasonable… Listen up, because you don’t want to repeat what they just said…

Reverse order…from before

Flipcharts

• Number the flipchart pages
• Number your questions / answers
• Place dots in same area (but not on top of each other).

Travel / Packing

• Air Ticket / Boarding Passes
• Passport / ID

Clothing

• 2 shirts
• 1 pants
• change of socks, underwear
• sports jacket
• eyeglass cleaning cloth

Other

• airplane headphones and jacks; spare batteries
• head pillow
• advil
• No Jet Lag
• Fruit-2-Go

• Expenses envelope