CCNC/CCNC Module 4/Getting to know the application/Creating opening closing spreadsheets
Creating a new spreadsheet
You are about to begin work and need to have a blank spreadsheet displayed on your computer screen. Do you recall how you got a new blank Writer document on your screen to start wordprocessing? Well, the same procedure applies here. What comes up when you execute this procedure is the template for creating a spreadsheet.
Now do it
- Click on File on the menu Bar
- Click on New on the drop down menu
- Click on Spreadsheet. This will display a blank spreadsheet. It is the template you will work on to create your own spreadsheet. But more on that later.
(: Can we have a SAQ here?)
Opening and closing spreadsheets
Let us ensure that we are clear about a few terms before we proceed. First, the work area. That is the space comprising rows and columns that is on your computer screen at any given time. For it to be called the work area, it must be displayed on the screen. That work area will always be one of the worksheets of the spreadsheet that you are working on. The tabs in the bottom left corner of the work area will tell you which worksheet is being displayed.If the tab for Sheet 1 is highlighted, then it is the first worksheet that is being displayed. If you click on Sheet 3, then the third worksheet replaces the first on the screen. The spreadsheet consists of all these worksheets. A spreadsheet consists of text, numbers and formulas that are entered into the cells of its worksheets. Collectively, text, numbers and formulas are referred to as data. Spreadsheets that contain data are saved on files, juast as in the case of the Writer documents.
We will first open and close one spreadsheet, then several.
Now do it
Open a single spreadsheet
- Click on File in the menu bar
- Click on Open. This brings up the Open Dialogue window. The dialogue lists a series of directories and files.
- Locate the directory in which the desired file is held.
- Click on the directory to open it
- Highlight the file.
- Click Open.
Close a single spreadsheet
Before we perform this task, we need to be clear about the difference between the 'close' and 'exit' commands. Close closes the spreadsheet, but leaves the program CALC and other spreadsheets open. Exit closes the spreadsheet you are working on, any other spreadsheet that is open, as well as CALC.
- Click on File on the menu bar.
- Click on Close. This command is in the top section of the drop down menu. Exit is in the bottom section.
Open more than one spreadsheet
One way of doing this, is simply to repeat the process given above for how ever many spreadsheets tyou wish to open. But there is a quicker way.
- Click on File then Open.
- Locate the directory containing the files you wish to open.
- Click on the first file.
- Hold down the CTRL key and click on each of the additional files you wish to open.
- Click Open. The last of the files loaded will appear in the window. This will be the active spreadsheet. The others are also loaded but are in the background.
You can make one of the other spreadsheets active as follows:
- Click on Window to list the spreadsheets that are loaded
- Click on the spreadsheet that you wish to make active.
Close more than one spreadsheet
If you wish to close some but not all the spreadsheets you have loaded, then you will use the Close command for each separately. If you want to close all as well as CALC, then you will use the Exit command.