CCCOER phases - living document
(: The first discussion of this topic was at the October 11, Weekly Meeting of the Governing Board )
Criteria for moving into the next phase:
- Transitions have occurred; see Column 3 of the table below.
- All the requirements that Hewlett needs (bylaws, dues, sponsorship opportunities, branded merchandise). We have met all of these but branded merchandise and we can get that waived.
- An Interim Treasurer has been found. DONE --- Angela Secrest is the Interim Treasurer.
- Members have been notified of the new agreement.
- At least some colleges have signed the new agreement.
- Thirty people are actively participating (in addition to staff)
- An Interim Executive Director has been found. -- DONE October 29th. Liza volunteered and the Governing Board voted 9-0 to accept her offer.
In addition we agreed on one criterion for moving into the third phase, complete independence: the Governing Board would meet with FHDA Community College District. At the time (Oct 11) this meeting was to request that FHDA CCD continue to be the legal/financial agent. Since then we have agreed that we will not make that request. However, a meeting is still apparently wanted and it would certainly be appropriate to thank FHDA for incubating CCCOER.
|Characteristic||Current Phase||Transition Activities||
|Fiscal & Legal Agent||FHDA||Develop and approve an agreement with the new Fiscal and legal agent||New fiscal and legal agent|
Jacky Hood, Director
Both Jacky and Judy sign current member agreements on behalf of FHDA
Angela plans to work with Judy on the transition
Jacky and Judy will rescind the current agreeemnts
Person at New fiscal and
| Staff Person 1
||Liza Loop, interim Executive Director||
Liza Loop, interim Executive Director
| Executive Director to be hired|
|Staff Person 2||Randy, Project Manager|| Needs to happen
end of December
|Staff person to be hired|
|Staff Person 3||Monica Sain||To be determined (if any)|
|Other Staff People||Judy Baker||To be determined (if any)|
|Self-Sustaining Plans||Liza, Governing Board||Liza, Governing Board||Ongoing strategic planning|
|Membership Agreements||Current FHDA-Member agreements|| Start using new agreements as soon as
there is a way to pay dues (checking account)
|Communications||Randy||Randy and Joanne are working together on this.|| Communications Chair|
|Participation|| Randy - general participation
Monica 4Q meeting; Sharyn 1Q meeting
| Governing Board agreed that Sharyn should
continue with 1Q meeting;
James/John 2Q meeting (maybe);
General participation: Joanne and John
|Communications Director; Membership Director|
|Growth||Randy|| Needs to happen by end
of December when Randy leaves
|Angela, Treasurer & John, Secretary|
|Membership Database & Greeting||Monica||John plans to work with Monica on a plan||John, Secretary|
|Seeking More Funding||Financial Development Committee||Financial Development Committee||Financial Development Committee|
|Formal welcome||Linda Thor, FHDA Chancellor|| Liza is willing to send the formal letters; Monica needs to
explain the process to Liza; share the word docs, etc.
|President or Executive Director|
|Branding and other marcom||Sharyn is doing only minimum collateral until CCCOER creates a branding strategy||To be determined||Publicity Committee|