User:Sjouk/Organizational profile

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Organizational Profile

1. General Information:

1.1 Name of NGO: Samaj Jagoron O Unnayan Kendra (SJOUK). Date of Formation: 21 January, 1997

1.2 Address of Offices:

Head Office Address:

SJOUK, Professor Colony, College road, Gaibandha. : Mobile-01712-532003, 01712-219506.

Branch Office and location: 1 (One).

Village: Roushanbag, Post: Roushanbag, Upazila: Palashbari, Gaibandha. Mobile-01717-507625.

Project Office Address: 1 (One).

SJOUK Poultry Firm & Research Center, Professor Colony, College road, Gaibandha. : Mobile-0172-0155730.

1.3 Legal Status:

SJAUK is registered with the Department of Social Services. The registration number is Gai/Sadar/377/97. Dated- 21.01.1997

1.4 Target Clientele:

The poor and disadvantaged men and women of different occupation including children and disabled people in the society are the target population of SJOUK. The criteria for selecting the target beneficiaries are as under: -Men, women and children who sell their manual labor for survival. -Poor but hard working people. -Marginal farm families who contains below 0.50 decimal of land and having no seed money for income generating activities. -Families owning only the homestead plot. -Widows having children but no earning member. -Divorced/Separated women of destitute families, and -Persons with disabilities. -Fishers community.

1.5 Vision: To create a poverty free society

1.6: Mission: A society where men & women both take initiative and work together to achieve self reliance and higher standard of living.

1.7 Objectives:

The overall objective of the organization is to support the exploited people for ensuring social right and help them to start and continue income generating activities for their better life. The specific objectives of the organization are as below.

-to encourage building of men and organization; -to raise awareness among the community and to ensure women access to and control over resources and benefits derived from the project; -to provide credit support for increasing income of target people especially for the target women; -to foster non-formal education for adults and the disadvantages children respectively, ensuring community involvement in this process; -to develop a capable human resource through skill and human development training. -to create awareness among the group members on health and environment and

To fulfill the above mentioned objectives SJOUK is working on the following component;

1. Institution building 2. Integrated Agriculture Development 3. Development of education 4. Training 5. Employment and income generation 6. Water, Health and Sanitation 7. Fishery 8. Poultry 9. Communal Chicken Hatchery 10. Disaster 11. Legal Aid 12. Human Rights.

1.8 Accounts:

SJOUK is operating two accounts in Rajshahi Krishi Unnayan bank and one account in Pubali bank under Gaibandha district. The account number is shown in below;

1) Savings-7104-Rajshahi Krishi Unnayan Bank, Gaibandha. 2) Savings- 2661, Pubali Bank, Gaibandha. 3) Current Account-33, Rajshahi Krishi Unnayan Bank, Gaibandha.

The Current Accounting System of the Organization:

One (1) Current and two (2) savings bank accounts are being operated jointly by the Coordinator and accountant of the organization and overall direction by Chief Executive. When need money for project related expenditure the Coordinator/Accountant submit a tentative budget to the Executive Director and then Executive Director check and approved it if there is no correction.

1.9 Working Area: SJOUK activities are carried out in six upazilas and two pourasavas under Gaibandha, Nilfamari & Sirajganj district, as shown in below:

1.10 Staffing:

Type off Staff Total Numbers Men Women Regular 28 20 08 Contractual 13 04 09 Volunteers 16 11 05 Total = 57 35 22

Partnership and Collaboration

2.1 Partnership with Government of Bangladesh:

SJOUK has had its partnership and cooperation with the following Government organizations;

• Department of Social Service • Department of Livestock • Department of Public Health Engineering (DPHE) • Department of Non-Formal Primary Education (DNFPE) • Department of Agriculture Extension (DAE) • Department of Youth Development

2.2 Partnership with International organizations/ NGOs:

The Federal Republican of German Embassy, Dhaka, Bangladesh. Asian Development Bank (ADB). Islamic Development Bank (IDB).

2.3 Partnership with National organizations/ NGOs:

• Manab Seba Unnayan Sangstha (MUS), Pabna. • National Development Program (NDP), Sirajganj. • Gram kendra (Village Research and Services Center). C/13, Jakir Hossein Road, Mohammadpur, Dhaka-1207. • Sunamgonj Jonokallyan Sangstha (SUJON). 78 Upatteqa, Hasan Nagar, Sunamgonj.

2.4 Membership of Forum:

• Bangladesh NGO Foundation. • Gaibandha NGO Network • Disaster Forum • Sanitation Task Force • Nari Nirjaton Pratirod Committee.

2.5 Partnership with local organizations/ NGOs:

• Shadesh Unnayan Sangstha (SUS), Gaibandha. • Thikana-Mohila Unnayan Sangstha. Kushtia. • RSDP, Sunamganj. • RIGHT, Tulsighat, Gaibandha. • Samajik Ovikkhapan Committe, Roushanbag, Gaibandha. • KHANDARY, Gaibandha.

Organization and Management

3.1 Structural of Organization and Management

The organization set up of SJOUK is divided into two units viz: Training Unit and Programme Unit & having separate set of personnel and logistics for successful implementation of activities

The executive functions are carried out by a set of experienced staff under the over all direction of the President who also acts as the Chief Executive. As SJOUK is basically a field-based organization, it maintains a relatively small head office set-up. Its field activities are conducted under the supervision of qualified professional/ technical staff. There is a set of local field staff for each project and location.

3.2 Organizational Structure of SJOUK: There are three committees in SJOUK. They are General committee, Executive committee and Advisory committee.

3.1.1 General committee:

General committee consisted of development minded people who generally live in the project area. The members of the committee always render voluntary services for this organization. They elect the executive body members. Total member of the committee is 31.This committee meets twice in a year.

3.1.2 Executive committee:

Executive committee elected by the members of General committee. The organisation is running by the executive committee. There are President, Vice President, General Secretary, office secretary, treasure and four executive members in the executive committee. The committee headed by Mr. Sunil Kumer Roy, who has a strong background of working in various development organization, training and credit. The composition of current Managing Committee is attached in appendix-A.

3.1.3 Advisory committee:

The Advisory committee is consisted of five members, they are; one renowned social worker, one senior govt. officer, one senior banker and two senior NGO workers.

3.3 Funding:

The source of funding of SJOUK comes generally from the following five sources:

1. Own sources 2. Donations 3. Government agencies 4. International agencies 5. Loan 5. Service charge

3.5 Resource of the Organization:

• Well established & furnished 3 office. • Well qualified, trained and experienced staff & volunteers • Well organized operational area. • Well organized 145 groups with 3050 group members. • Strong General, Executive & Advisory Committee. • 2 field based and 1 Pourashava based training center. • Own Latrine produce & sale center • Local people & administration’s support.

3.6 Logistic Facilities Available

Logistic facilities available with the organization are listed below:

Office Space: Pourashava office Space is 300 sqt. Fully furnished and equipped with all necessary furniture/equipment. Beside 1 field based office and 1 project office (Office space 1050 sqf.)

- Motor Cycle 4 Nos. - Bicycle 09 Nos. - Computer with Printer 2 Nos.

3.7 Status of Training Facilities & Equipment:

Description Number/ Quantity Training Room 03 Capacity 140 Residential facility/Dormitory - Accommodation Capacity 06 VIPP Board 02 White Board 03 Stand 03 OHP 01 TV 02 VCP 02 Table 03 Chairs 140 Fan 09

3.8 Monitoring and Evaluation (M&E):

Regular monitoring and evaluation (M&E) of activities is essential for effective functioning of any organization. Accordingly, the management of SJOUK has recognized M&E to be one of its key responsibilities.

Continues as well as periodic monitoring by project staff at all levels of implementations (HQs and Field) are done to ensure that delivery services, work schedules targeted, outputs and other required actions are proceeding to the designed plans and budget of each project. Strong feedback system is in practice which enables the management to improve operational plans and take timely corrective actions in case of shortfalls and constraints.

While formulating a project, the monitoring system is also designed keeping in view the nature, objective, components, indicators, etc. of it. Structured format developed and practiced. Generally, projects are monitored on weekly basis. However, periodic reviews are also done on quarterly, half-yearly and early basis.

Review discussions are also held on performances of activities. This helps management in making future plans, programming and decision making. The task of evaluation is commonly carried but internally with few exceptions.

3.9 Audit:

As a regular practice, SJOUK at the end of each financial year appoints an external auditor to audit the financial and accounting performance of the organization. During last five year Mohibullah & CO. has conducted the annual audit of the organization

3.10 Information on General Body and executive Committee:

a. Number of GB members  : Men 22, Women 09.

b. Number of EC members  : Men 07, Women 02.

c. Role of the General Body and Executive Body:

General meeting held twice in every year. E.C place half year & final program and financial statement and next year plan for approved.

d. Process of formation and change of General Body and Executive Committee (Term; process of formation etc.).

General body is formed by all general members. EC is elected by general body in general meeting for two years.

Names and Designation and Address of Chief Executive:

Helen Rahman Chief Executive, SJOUK Professor Colony, College road, Gaibandha Telephone: 8128520, Mobile: 01712-532003