OERu/Planning/OERu Management Committee/16.04 Meeting of the OERu Management Committee

When: NZDT (Click on link for local time.) Where: OERuMC Zoom meeting room: https://zoom.us/j/708717288

Agenda

 * 1) Welcome
 * 2) Matters arising
 * 3) * Review of outstanding items
 * 4) * Lessons learned from initial planning attempts for 2016 MVP KPIs (see draft Gantt chart).
 * 5) Updated KPI master table
 * 6)  Navigating the MVP planning documentation from the OERu planning site
 * 7) * Getting to the OERu planning page
 * 8) * OERu Quicklinks page
 * 9) * MVP pages
 * 10) *# MVP terms of reference
 * 11) *# MVP task force home page
 * 12) MVP task force meetings
 * 13) Affirming the MVP terms of reference
 * 14) MVP 2016 Implementation plan
 * 15) OERu course proposal: Learning in a digital age
 * 16) Marketing, communications and fund development brief
 * 17) Review working group structures and modus operandi for 2016 - Consolodate and rationalise.
 * 18) Review of OERu strategic plan KPIs by working group
 * 19) * Strategic planning
 * 20) * Partner engagement
 * 21) * Curriculum and programme of study
 * 22) * Course approval and quality
 * 23) * Standing committee for credit transfer
 * 24) * Technology
 * 25) * Marketing and communications
 * 26) Overview of OERu open design improvements
 * 27) * Example of planning page for Creating sustainable futures
 * 28) * Example of Kanban board on plan.oeru.org for Creating sustainable futures.
 * 29) 2016 OERu regional meetings
 * 30) * Proposed focus - Planning the launch of the OERu first year of study (including marketing)
 * 31) Date for next meeting.

Minutes and decisions

 * 1) Attendance: Jim Taylor, David Bull, Dave Lane, Irwin DeVries, Marc Singer, Brian Lamb, David Porter, and Wayne Mackintosh.
 * [1:25] Confirmed the aims of the meeting.
 * 1) Matters arising
 * 2) * [2:07] Noted progress on action items from previous meeting.
 * 3) * [3:55] Confirmed that the Gantt chart methodology trialled for managing the implementation the 2016 MVP 1st year of study was not a viable solution because of the complexity and large number of interdependencies of this distributed initiative.
 * 4) * Noted, however, that the implementation of the Gantt chart Widget in the wiki is proving valuable for individual course development teams.
 * 5) Updated KPI master table
 * 6) * [5:20] Noted the new colour coding to distinguish KPIs allocated to the MVP Task Force (Green) and KPIs allocated to individual working groups (Yellow).
 * 7) * [5:52] Noted the addition of the status square where the number of coloured blocks signifies the progress status of the individual KPIs as follows: 0) Not started; 1) Started; 2) Significant progress; 3) Nearing completion; 4) Done.
 * 8) * [6:15] Demonstrated that the table is sortable by clicking on the heading of the respective column.
 * 9) * [6:34] Noted that the KPI master table is used as a single source of information for filtering the allocated KPIs on the individual working group pages.
 * 10) MVP Task force
 * 11) * [9:06] Demonstrated how to navigate from the WikiEducator homepage to the MVP task force pages in the wiki.
 * 12) * [10:16] Reported on the outcomes of the MVP task force meetings.
 * 13) * [13:00] Confirmed that volunteers are welcome to join the MVP task force and that they can self-register on groups.oeru.org.
 * 14) * [14:20] Affirmed the terms of reference approved by the MVP task force.
 * 15) * [15:03] Discussed the recommendation of the MVP task force to develop and include a course: Learning in a Digital age as part of the OERu 1st year of study.
 * 16) * [16:54] Confirmed that the OERu Learning in a Digital Age course would appeal to a wide audience and agreed that the OERF should proceed with commissioning the open design and development of the course, aiming to maximise reuse for potential assessing partners from the network - targeting at least one partner that can provide transcript credit.
 * 17) Marketing, communications and fund development project
 * 18) * [25:10] Discussed the brief for the Marketing, communications and fund development project published in the wiki, which will be funded from the capacity development grant from the William and Flora Hewlett Foundation.
 * 19) * [29:10] Noted that the marketing departments at OERu partners could well have interest and skills to contribute to this project and OERF will place a call through the OERu focal points to invite interested people to join the group.
 * 20) MVP 2016 Implementation plan
 * 21) * [31:10] Reviewed the MVP 2016 implementation plan.
 * 22) * [31:25] Referenced the two exit awards we are targeting for MVP, specifically:
 * 23) *# The Certificate in General Studies, Thompson Rivers University (Canada) and
 * 24) *# Certificate of Higher Education, proposed by the University of the Highlands and Islands (UK).
 * 25) * [32:00] Noted that we currently have 13 confirmed courses for MVP (10 are required for a 1st year of study).
 * 26) * [35:30] Affirmed that the open development model would enable peer review by academics at partner institutions who are considering credit transfer for OERu MVP courses.
 * 27) * [36:00] Shared information about the OERF approach when selecting courses for commissioned development to maximise assessment points and pathways for potential credit, for example, TECEP exams and CLEP exams to promote options for credit transfer in North America.
 * 28) * [37:34] Noted that Otago Polytechnic is exploring options for assessment services for the business courses listed for the OERu MVP 1st year of study, and confirmed that OERu partners would have the opportunity to establish CLEP testing centres (without any franchise related costs) to offer access to CLEP examinations as a cost-effective option..
 * 29) * [40:00] Confirmed that the intention with the MVP action plan is to provide a high-level snapshot of the priority activities with links to the more detailed planning in the wiki.
 * 30) * [41:12] Agreed to move the Learning in a Digital Age into the confirmed course section of the MVP plan.
 * 31) * [42:26] Emphasised that the OERu international partners meeting in Inverness on 3 -5 October 2016 is the target date for the "launch" of the the OERu 1st year of study, with contributing courses to be showcased at the meeting.
 * 32) Consolidate and rationalise working group structures for implementing MVP
 * 33) * [44:05] Proposed amalgamating the Marketing and communications working group with the Partner engagement working group to form the Marketing, communications and partner engagement working group.
 * 34) * [46:23] Noted that clearly defined tasks, for example, activities related to producing the explainer marketing videos would achieve and promote focused engagement for achieving MVP.
 * 35) * [46:45] Discussed the importance of developing outreach for both prospective partners and prospective OERu learners in parallel, with due recognition that these are distinct "markets" that need different approaches.
 * 36) * [50:30] Affirmed that identifying prospective OERu partners is the responsibility of all partners in building the innovation partnership.
 * 37) * Agreed to establish the Marketing, communications and partner engagement working group.
 * 38) Review of OERu strategic plan KPIs by working group
 * 39) * [52:00] Reviewed and discussed the allocated KPIs for each working group.
 * 40) * [1:04:36] Agreed to prepare a "grid" to summarise the credit transfer system across international boundaries as an information resource for OERu partners, and to add this action as a 2016 KPI.
 * 41) * [1:08:45] Summarised the design and progress for a Single Sign On (SSO) architecture solution for the MVP technology platform.
 * 42) * [1:18:18] Recommended investigating a solution to communicate the short-term KPI targets according to date of completion to relevant stakeholders, in addition to the existing table sort functions.
 * 43) * [1:21:26] Agreed that working group conveners take responsibility for keeping their respective working groups up to date with OERu progress, by convening working group meetings (as appropriate) in alignment with the OERuMC meetings.
 * 44) * Agreed that the revised KPIs of the evergreen strategic plan are approved by the conveners of the active working groups.
 * 45) Overview of OERu open design improvements
 * 46) * [1:26:20] Demonstrated improvements and current adoption of open planning tools for OERu course design and development.
 * 47) 2016 OERu regional meetings
 * 48) * [1:30:10] Agreed that 2016 regional meetings should focus on the launch of the OERu 1st year of study, and ideally be convened at locations with the highest number of partners to facilitate ease of travel and attendance.
 * 49) Agreed to schedule the next OERuMC meeting during June 2016.

Action items

 * 1) OERF to commission designer for the Learning in a Digital Age course and place call to OERu focal points for institutions interested in possibly offering assessment services for transcript credit to join the course design team. Done. Have contracted Grainne Conole for the design and development of this course. --Mackiwg (talk) 21:54, 22 April 2016 (UTC)
 * 2) Post invitation to OERu focal points regarding institutions who may wish to consider transfer credit for MVP courses to join the relevant course development groups for peer review, particularly OERu partners offering exit credentials for the 1st year of study. Done. --Mackiwg (talk) 00:40, 27 April 2016 (UTC)
 * 3) Move Learning in a Digital Age into the confirmed course section of the MVP plan. Done. Otago Polytechnic has subsequently confirmed that it will be able to offer assessment services for transcript credit. --Mackiwg (talk) 05:47, 22 April 2016 (UTC)
 * 4) Standing Committee for Credit Transfer to prepare a table for the listed MVP courses and OERu partners offering assessment services and/or credit transfer to target sign-off of the Credit transfer and credit accumulation guidelines.
 * 5) Prepare and facilitate online information sessions on the OERu credit transfer and credit accumulation guidelines.
 * 6) Implement changes in the wiki and group lists to implement the amalgamation of Marketing and Communications with Partner Engagement to form the Marketing, Communications and Partner Engagement working group.
 * 7) Prepare a "grid" to summarise the credit transfer system across international boundaries and add this as a 2016 KPI.
 * 8) Investigate a solution to communicate the immediate KPI targets, prioritised according to date of completion by relevant stakeholders.
 * 9) Send reminder to OERuMC members to action posts on groups.oeru.org to their respective working groups to keep members up to date,  and to convene meetings (as needed) to align with the OERuMC scheduled meetings.
 * 10) Progress negotiations to host and convene 2016 regional partner meetings focused on the launch of the OERu 1st year of study.
 * 11) Schedule next OERuMC meeting - June 2016.