CCCOER/Meetings/Weekly Oct 11 2010

Three Items are on the Agenda -- We are aiming for 60 minutes max
15 Minutes: GRANTS

--- Shall we submit for the Codie grant by the Oct 15 Deadline? If yes, form a team.

--- When/how will we choose a fiscal agent (College of the Canyons, Foothill De Anza, other) for the DOL grant? If FHDA is chosen, how will we decide what to propose; CCCOER has a plan and FHDA has at least two others. What conflicts of interest are there for Jacky, James, John, Barbara, and Judy? (We should not try to decide all this in today's meeting -- just figure out when and where the decisions will be made.)

15 Minutes: CCCOER PHASES -- Scroll down for the details.

30 Minutes: GOVERNANCE -- Visit http://wikieducator.org/CCCOER/Governance for details.

CCCOER phases (continued from last week)
Here are the results of the discussion:

Criteria for moving into the Interim phase:


 * The intermediate phase is defined, i.e., the third column of the table below is filled out.
 * All the requirements that Hewlett needs (bylaws, dues, sponsorship opportunities, branded merchandise). We have met all of these but branded merchandise and we can get that waived.
 * An Interim Treasurer has been found.
 * Members have been notified of the new agreement.
 * At least some colleges have signed the new agreement.
 * Thirty people are actively participating (in addition to staff)
 * Added by Cable and Jacky Oct 21: An Interim Executive Director is required.

The following was deemed to not be required to move to the Intermediate phase.


 * The survey has been completed and the results announced.

In addition we agreed on one criterion for moving into the third phase, complete independence: the Governing Board would meet with FHDA Community College District. Note from Jacky Oct 21: This is no longer needed because we planning to find a more flexible fiscal/legal structure.

Even though we agreed on the above criteria, the ensuing discussion indicated that there is question about which phase we are currently in, i.e, are we already operating under the bylaws, interim officers, and the two boards or are we still in the structure that has existed for 4 years. The discussion was taking too long so we agreed that Jacky, Cable, John, Liza, and Randy should develop a scenario and submit it to the board. Cable and Jacky will meet on the 21st and then meet with the other three people. We should be able to present to the board on Oct 25 or Nov 1.

Original inputs to the Discussion

The questions for the Oct 11 meeting are:


 * 1) What are the criteria for moving from the Current Phase to the Intermediate Phase?
 * 2) Approximately when do we expect to change from the Current Phase to the Intermediate Phase?

Background: on September 17, we decided that CCCOER would become completely independent of FHDA on May 31, 2011. Andrea voted against this because she wanted the date to be earlier. Jacky and Liza would also like to see us move to complete independence sooner. We may/may not need an intermediate phases between now and then.

Suggestions for the move criteria are:


 * The intermediate phase is defined, i.e., the third column of the table below is filled out.
 * All the requirements that Hewlett needs (bylaws, dues, sponsorship opportunities, branded merchandise). We have met all of these but branded merchandise and we can get that waived.
 * A Treasurer. (We can get by without a VP, but a treasurer is needed.)
 * Members have been notified of the new agreement.
 * The survey has been completed and the results announced.
 * At least some colleges have signed the new agreement.

Cable and Jacky updated this table October 21.