WikiEducator:Community Council/Meetings/Second/Election of officers

Draft concept for motion
Open Community Governance Policy for WikiEducator requires that the Council (WikiEducator Community Council) shall elect from among its members a Chair and Deputy Chair. The Council shall also elect an Executive Secretary, who need not be a Council member.

Based on the above provision I move that:

The current meeting of the WCC proceed to elect Council Officials (a Chair and Deputy Chair, and an Executive Secretary) as per 4.9 (through open voting of members of this council) of the Open Community Governance Policy for WikiEducator. That, the council may follow the following nomination and voting procedure:

Nomination


 * Any member of the Council can nominate a member of Council for office after clearing the nomination by personal email with the prospective candidate making sure they are willing to serve.


 * There will be two nomination sections. First section will be the common section for Chair and Deputy Chair followed by the second section for Executive Secretary.


 * Each nomination should be in a table format as given below:


 * Filing of nominations may start by 2400 UTC on 12 September 2009 and close on 2400UTC 14 September 2009 - (Changed the times to accommodate formal approval of the election process - --Wayne Mackintosh 22:50, 10 September 2009 (UTC))

Voting


 * In the case of Chair and Deputy Chair the candidates with the highest and 2nd highest votes may take up the position of Chair and Deputy chair respectively.


 * In the case of Chair and Deputy Chair, since we have to elect two persons from a single list, we have to have solutions for the situations like all votes go to a single person, two persons get equal votes etc. The suggested remedial method is all members will have two votes viz A and B for this section. A will carry two points and B will carry one point. While adding approval votes the members have to type capital A or B first (according to their choice) followed by the signature. May use the method:  A--  ~ and  B--  ~


 * The method of voting for electing Executive Secretary will be regular signing using ~.


 * In short all members will have three votes.


 * Voting may start by 0000 UTC on 14 September 2009 and close on 2400 UTC 15 September 2009 (Changed times to accommodate formal approval of the election process - --Wayne Mackintosh 22:50, 10 September 2009 (UTC))

Anil Prasad 08:03, 9 September 2009 (UTC)

Discussion on draft motion
Hi Wayne (Chair pro tem), as this will be the next item on the agenda after our current active vote of the minutes of the previous meeting, will be grateful for a description here as you have graciously done for the other motions under development. Thanks. --Victor P. K. Mensah 13:26, 8 September 2009 (UTC).
 * Hi Victor, By way of background for our new members, the terms of reference of the Chair pro tempore were established by normal resolution at the previous meeting.


 * With reference to the election of Officers, this meeting shall shall elect from among its members a Chair and Deputy Chair. The Council shall also elect an Executive Secretary, who need not be a Council member. Therefore we are required to elect three Officers. I would suggest that we use the same procedure we used at the first meeting for the election of the Chair pro tem. I think the next steps are:
 * For a member of Council to formulate a draft motion for the election of Officers -- including a clear description of the process.
 * Assuming general consensus of the draft motion after a day or two, to formerly table and second the motion for election of officers. I think that it would be useful to describe the process and mechanisms for the decision in the motion itself. A few ideas to get the discussion going:
 * Any member of Council can nominate a member of Council for office (after clearing the nomination by personal email with the prospective candidate making sure they are willing to serve.)
 * That the election is conducted by normal resolution using an open ballot (with the understanding that members of Council may vote for more than one candidate?) First person past the post by tally of votes is the elected official.
 * In the case of Chair and Deputy Chair council would need to consider whether they would be happy with the candidates with the highest and 2nd highest votes taking up the position of Chair and Deputy chair respectively or whether Council would prefer to vote on these two Officers independently.
 * I'd strongly recommend proposing a time line for voting and decision, preferably by the close of business this week so that we have time to get through the agenda by the advertised adjournment date. Hope these suggestions are useful in drafting the motion. --Wayne Mackintosh 22:51, 8 September 2009 (UTC)


 * I think candidates with the highest and 2nd highest votes taking up the position of Chair and Deputy Chair respectively will be a simple and smooth procedure. Hence we may prefer that. -- Anil Prasad 04:10, 9 September 2009 (UTC)

Hi Anil, with reference to the draft motion posted -- As Chair pro tem I should point out that no motion is subject to the approval of the Chair. The Chair does not have authority to table motions, nor voting rights on motions unless a casting vote is required. Approval is subject to the members of Council and the Chair has no authority other than to ensure adherence to meeting procedure. I realise and appreciate that the wording of the proposal is crafted with respect to the Chair -- but in terms of meeting protocols is not required :-) --- --Wayne Mackintosh 08:42, 9 September 2009 (UTC)


 * Revised -- Anil Prasad 08:54, 9 September 2009 (UTC)


 * Hi Anil, i have made some slight adjustments to your draft motion and highlighted where i believe is the crust of the motion. Without any objections, i suggest you move the motion accordingly in the section bellow and i will second it. --Victor P. K. Mensah 14:09, 9 September 2009 (UTC)


 * Hi Victor, thank you very much. DONE! -- 14:16, 9 September 2009 (UTC)

Quick Question: Can somebody be nominated for Deputy Chair as opposed to Chair? That is, is there a mechanism for somebody to be considered explicitly for Deputy Chair, but not Chair? Perhaps I missed something in my reading. Kenudas 11:20, 10 September 2009 (UTC)


 * Hi Ken, when the motion was being drafted members considered the question of separate nominations for Chair and Deputy Chair. In response to this question, members opted for a voting system where members of Council have 3 votes. In the case of Chair and Deputy chair, their first preference should be indicated by: A -- Signature and B - Signature for their second preference. members will only have one vote for the election of Secretary -- --Wayne Mackintosh 21:56, 13 September 2009 (UTC)

Motion
Open Community Governance Policy for WikiEducator requires that the Council (WikiEducator Community Council) shall elect from among its members a Chair and Deputy Chair. The Council shall also elect an Executive Secretary, who need not be a Council member.

Based on the above provision I move that:

The current meeting of the WCC proceed to elect Council Officials (a Chair and Deputy Chair, and an Executive Secretary) as per 4.9 (through open voting of members of this council) of the Open Community Governance Policy for WikiEducator. That, the council may follow the following nomination and voting procedure:

Nomination


 * Any member of the Council can nominate a member of Council for office after clearing the nomination by personal email with the prospective candidate making sure they are willing to serve.


 * There will be two nomination sections. First section will be the common section for Chair and Deputy Chair followed by the second section for Executive Secretary.


 * Each nomination should be in a table format as given below:


 * Filing of nominations may start by 2400 UTC on 10 September 2009 and close on 2400UTC 11 September 2009

Voting


 * In the case of Chair and Deputy Chair the candidates with the highest and 2nd highest votes may take up the position of Chair and Deputy chair respectively.


 * In the case of Chair and Deputy Chair, since we have to elect two persons from a single list, we have to have solutions for the situations like all votes go to a single person, two persons get equal votes etc. The suggested remedial method is all members will have two votes viz A and B for this section. A will carry two points and B will carry one point. While adding approval votes the members have to type capital A or B first (according to their choice) followed by the signature. May use the method:  A--  ~ and  B--  ~


 * The method of voting for electing Executive Secretary will be regular signing using ~.


 * In short all members will have three votes.


 * Voting may start by 0000 UTC on 12 September 2009 and close on 2400 UTC 13 September 2009

-- Anil Prasad 14:15, 9 September 2009 (UTC)

Second
I, Victor P. K. Mensah, second the motion. 14:49, 9 September 2009 (UTC)

Amendment to extend voting period
Enter text for amendment here -- for example, I propose to extend voting of officers till ....

(The Amendment will be debatable hence a simple majority will be required) Wayne Mackintosh 05:34, 15 September 2009 (UTC)

Discussion on tabled motion

 * Ioana Chan Mow 21:42, (9 September 2009 (UTC)) Thank you Wayne, Anil and Victor for taking the lead in tabling the motion on the voting. It looks quite logical and I do not have a problem with the motion tabled.
 * Leigh Blackall, edited notes pertaining to the subsections for nomination and election of candidates after the motion was formerly proposed and duly seconded. He has correctly included references that the positions of Chair and Deputy Chair should be nominated from Council members to clarify the procedure. This is correct and the clarification edit is accepted for the purposes of this motion. However the edit indicating that the Secretary should be nominated from Council members is incorrect, therefore I have ruled against this edit and changed the wording to "Nominated by Council" in accordance with the policy. Prior to correcting the edit, I posted a note of clarification on this page as well as a personal email to Leigh pointing out the discrepancy. --Wayne Mackintosh 07:45, 10 September 2009 (UTC)
 * Vincent, Pankaj, Sanjaya and Rob cast votes before the nominations were officially closed. The Chair pro tem striked the votes out as void and posted a note of clarification why the votes were voided. (An archive of the void votes and carrifications has been posted on the discussion page.) To facilitate the voting process, the votes have now been deleted. --Wayne Mackintosh 22:01, 13 September 2009 (UTC)
 * Procedural ruling: I have removed the standard options for "disapproval" and "abstention" as the tabled motion does not provide any detail on how vote counts should be tallied in the case of any disapprovals or abstentions. Consequently Council members should cast their votes taking this provision into account. --Wayne Mackintosh 00:35, 14 September 2009 (UTC)

Approve

 * 1) Randy Fisher 01:06, 10 September 2009 (UTC)
 * 2) Rob Kruhlak 01:44, 10 September 2009 (UTC)
 * 3)  Ioana Chan Mow 02:02, 10 September 2009 (UTC)
 * 4) SteveFoerster 02:06, 10 September 2009 (UTC)
 * 5) Anil Prasad 03:52, 10 September 2009 (UTC)
 * 6) Vincent Kizza 04:42, 10 September 2009 (UTC)
 * 7) Sanjaya Mishra 05:29, 10 September 2009 (UTC)
 * 8) Pankaj 06:00, 10 September 2009 (UTC)
 * 9) Ahrash Bissell 06:26, 10 September 2009 (UTC)
 * 10) Eloquence 08:16, 10 September 2009 (UTC)
 * 11) Victor P. K. Mensah 09:39, 10 September 2009 (UTC)
 * 12) Ken Udas 11:21, 10 September 2009 (UTC)
 * 13) Savithri Singhsavi 14:58, 10 September 2009 (UTC)
 * 14) Nellie Deutsch 04:02, 11 September 2009 (UTC)
 * 15) Bronwyn Hegarty--bron 10:01, 11 September 2009 (UTC)
 * 16) Kim Tucker 10:56, 13 September 2009 (UTC)
 * 17) brent simpson 08:13, 15 September 2009 (UTC)

Result
A majority of the Council has voted to approve the process for nomination and election of Officers. Nominations and voting can commence as per the process tabled in the motion. (For the record --- additional votes are always welcome) --Wayne Mackintosh 22:52, 10 September 2009 (UTC)

Proposed candidates for Chair/Deputy Chair

 * Hi Arash -- I suspect that others may have also experienced this problem (including myself confusing 00:00 with 24:00). You're absolutely correct voting is still open. I'll post this on the list with apology. That said, given the confusion and my mistake in closing the voting at 00:00 UTC instead of 24:00. I'll post an open question to the list to consider whether an amendment is required. --Wayne Mackintosh 05:08, 15 September 2009 (UTC)

Nominated from the Council Membership

Votes by council members

 * A-- Anil Prasad 01:41, 14 September 2009 (UTC)


 * A-- Sanjaya Mishra --Missan 04:10, 14 September 2009 (UTC)


 * A-- Vincent Kizza 04:14, 14 September 2009 (UTC)
 * A-- Savithri Singh 05:29, 14 September 2009 (UTC)
 * A-- Eloquence 05:33, 14 September 2009 (UTC)
 * A-- Ioana Chan Mow5:48, 14 September 2009 (UTC)
 * B-- Pankaj 06:17, 14 September 2009 (UTC)
 * A-- Rob Kruhlak 06:42, 14 September 2009 (UTC)
 * A-- Nellie Deutsch 08:24, 14 September 2009 (UTC)
 * A-- Günther Osswald --GünOss 09:35, 14 September 2009 (UTC)
 * A-- Randy Fisher 13:22, 14 September 2009 (UTC)
 * A-- Kim Tucker 14:08, 14 September 2009 (UTC)
 * B-- SteveFoerster 15:12, 14 September 2009 (UTC)
 * A-- Christine Geith 19:43, 14 September 2009 (UTC)
 * A-- Ahrash Bissell 06:20, 15 September 2009 (UTC)
 * A-- brent simpson 08:17, 15 September 2009 (UTC)
 * B-- Victor P. K. Mensah 08:57, 15 September 2009 (UTC)

Votes by council members

 * B-- Sanjaya Mishra 04:11, 14 September 2009 (UTC)
 * A-- Pankaj 06:17, 14 September 2009 (UTC)
 * B -- Randy Fisher 13:52, 14 September 2009 (UTC)
 * B-- Ioana Chan Mow 20:03, 14 September 2009 (UTC)
 * B-- brent simpson 08:18, 15 September 2009 (UTC)

Votes by council members

 * B-- Peter Rawsthorne 16:41, 14 September 2009 (UTC)
 * A-- Victor P. K. Mensah 08:37, 15 September 2009 (UTC)

Votes by council members

 * B-- Vincent Kizza 04:20, 14 September 2009 (UTC)
 * B-- Nellie Deutsch 08:25, 14 September 2009 (UTC)
 * B-- Günther Osswald --GünOss 09:37, 14 September 2009 (UTC)
 * B-- Christine Geith 19:45, 14 September 2009 (UTC)
 * B-- Kim Tucker 20:28, 14 September 2009 (UTC)

Votes by council members

 * B-- Eloquence 05:33, 14 September 2009 (UTC)
 * B-- Rob Kruhlak 06:43, 14 September 2009 (UTC)
 * A-- SteveFoerster 15:12, 14 September 2009 (UTC)
 * A-- Peter Rawsthorne 16:39, 14 September 2009 (UTC)
 * B-- Ahrash Bissell 06:22, 15 September 2009 (UTC)

Proposed Candidates for Executive Secretary
Nominated by the Council Membership

Votes by council members

 * Anil Prasad 01:43, 14 September 2009 (UTC)


 * Sanjaya Mishra 04:13, 14 September 2009 (UTC)
 * Ioana Chan Mow5:48, 14 September 2009 (UTC)
 * Pankaj 06:18, 14 September 2009 (UTC)
 * Nellie Deutsch 08:19, 14 September 2009 (UTC)
 * Günther Osswald --GünOss 09:39, 14 September 2009 (UTC)
 * Randy Fisher 13:24, 14 September 2009 (UTC)

Votes by council members

 * --Vincent Kizza 04:10, 14 September 2009 (UTC)
 * --Savithri Singh 08:00, 14 September 2009 (UTC)
 * --SteveFoerster 15:14, 14 September 2009 (UTC)
 * --Peter Rawsthorne 16:42, 14 September 2009 (UTC)
 * --Christine Geith 19:40, 14 September 2009 (UTC)
 * --Kim Tucker 20:30, 14 September 2009 (UTC)
 * --Ahrash Bissell 06:23, 15 September 2009 (UTC)
 * --brent simpson 08:19, 15 September 2009 (UTC)
 * --Victor P. K. Mensah 10:20, 15 September 2009 (UTC)

Result

 * 1) Nomination process approved: A majority of the Council has voted to approve the process for nomination and election of Officers. Nominations and voting can commence as per the process tabled in the motion. (For the record --- additional votes are always welcome) --Wayne Mackintosh 22:52, 10 September 2009 (UTC)
 * 2) Period for nominations closed: Period for accepting nominations for Officers of Council is now closed. --Wayne Mackintosh 00:01, 14 September 2009 (UTC)
 * 3) Outcome of the election of officers: Voting has closed. All candidates were duly nominated and members of Council voted in accordance with the procedures specified by the approved motion. The proposed points system was applied in determining the elected Officers. As Chair pro tem, in the interests of fairness to all candidates, I posted a ruling ex post facto that nominees could not vote for themselves. As this ruling was posted ex post facto, members of Council may wish to consider an amendment to the voting procedures adopted by normal resolution requesting another election. The Office bearers of Council are:
 * 4) * Chair: Wayne Mackintosh
 * 5) * Deputy Chair: Savithri Singh
 * 6) * Executive Secretary: Nellie Deutsch (With voting rights on Council)