/SCD/Milestone Reports/Resources, Documentation and Downloads/Milestone 1 4 June 2010

Purpose

The purpose of the milestone reporting process is:-


 * To provide clusters with the opportunity to reflect in a focussed way on their progress and to inform their future planning
 * To provide National facilitators with an overview of cluster programme progress so facilitators can support the formative learning processes
 * To provide the Ministry of Education with information to evaluate the ICT PD national programme; allowing the identification of issues and trends and exemplar practice.
 * To provide the Ministry of Education with evidence that an individual cluster is complying with the contracted agreement.

NOTE: The Ministry of Education can suspend payments if a satisfactory milestone has not been submitted by the due date.

Submission of milestone

The milestone report should be drafted in document format (e.g. Microsoft Word, Open Office, Google Docs) by the cluster leadership team for ease of sharing with cluster schools and the National facilitator.

The draft milestone should then be emailed to or shared electronically with the national facilitator assigned to your cluster at least 14 days before the milestone due date.

Once approved by the National facilitator you need to do the following:


 * Rename the approved version of the milestone according to the following format:leadschoolname_contract number_milestone numbere.g. regionalclusterone_10-0132_M1
 * Create a PDF of the approved version with the same naming formate.g. regionalclusterone _10-0132_M1.pdf(Use of the PDF format means that no further edits can easily be made to the milestone. Word processed documents can be converted to PDF format using Adobe Acrobat or with free distributions such as PrimoPDF. Mac OS allows the creation of PDF’s from the Print Dialogue Box. Google Docs allows you to download the file in PDF format)
 * Email the final version to the following people:
 * the Ministry ictpd.programme@minedu.govt.nz
 * your national facilitator
 * all cluster principals
 * An alternative courier address is provided on the milestone template for rare cases where email may not be practicable (e.g. firewall or file size issues). Clusters can courier an electronic version of the milestone report on CD-ROM or Flash memory drive.

If you have not received acknowledgement of the safe delivery of your email within 3 working days please contact the Ministry at [mailto:ictpd.programme@minedu.govt.nz ictpd.programme@minedu.govt.nz]

Response to milestone

During the development of your milestone your National Facilitator will support you with formative feedback on the process that will help you to gauge your progress so far and future steps. Copies should be circulated by the lead school to all schools within the cluster. Once they have approved your report it should be circulated to all cluster schools and then forwarded to the Ministry of Education.

When the report has been approved by the Ministry of Education a formal letter acknowledging the report will be sent to the Principal of the lead school/Project Director.

''NOTE: All text that is red and italicised is for your information only. Please delete it from the completed document''

Milestone 1 Tasks 

1.1 Liaise with the National Facilitator assigned to this project;

Note: The maximum length of this part of the report is 1 page

Give an overview of your liaison with your National Facilitator during this milestone period.

''Provide information on the frequency and type of communication or professional input from your National facilitator. Give details of the cluster staff who were involved, (e.g. Principals, lead teachers, facilitators, family and whānau).''

''Comment on how useful the National facilitator’s input or communication was. There are different ways you could evaluate liaison with your National Facilitator e.g. relevance, timeliness, accessibility, inclusiveness, responsiveness, how constructive and positive etc.''

1.2 Report on the outputs for Programme Outcome A for this milestone period as detailed in Schedule One:

Programme Implementation

NOTE: Report on your programme outputs in this section. An output is a planned activity that you have carried out to achieve your outcomes (for example: Principals’ workshop). Sometimes outputs will impact on more than one cluster outcome. To save time and duplication you should only report on your activities once and cross-reference if required.

If you did not plan outputs for this milestone period indicate this (i.e. no blank returns please). Provide a succinct explanation for planned outputs that have not been delivered and any corrective action taken (for example: Principals’ workshop did not take place due to availability of personnel. This has been rescheduled for July 2010)


 * 1) Report on the outputs for Programme Outcome B for this milestone period as detailed in Schedule One 
 * 1) Report on the outputs for Programme Outcome B for this milestone period as detailed in Schedule One 

Programme Implementation

NOTE: Report on your programme outputs in this section. An output is a planned activity that you have carried out to achieve your outcomes (for example: Principals’ workshop). Sometimes outputs will impact on more than one cluster outcome. To save time and duplication you should only report on your activities once and cross-reference if required.

If you did not plan outputs for this milestone period indicate this (i.e. no blank returns please). Provide a succinct explanation for planned outputs that have not been delivered and any corrective action taken (for example: Principals’ workshop did not take place due to availability of personnel. This has been rescheduled for July 2010)


 * 1) Report on the outputs for Programme Outcome C for this milestone period as detailed in Schedule One 
 * 1) Report on the outputs for Programme Outcome C for this milestone period as detailed in Schedule One 

Programme Implementation

NOTE: Report on your programme outputs in this section. An output is a planned activity that you have carried out to achieve your outcomes (for example: Principals’ workshop). Sometimes outputs will impact on more than one cluster outcome. To save time and duplication you should only report on your activities once and cross-reference if required.

If you did not plan outputs for this milestone period indicate this (i.e. no blank returns please). Provide a succinct explanation for planned outputs that have not been delivered and any corrective action taken (for example: Principals’ workshop did not take place due to availability of personnel. This has been rescheduled for July 2010)


 * 1) Report on the outputs for Programme Outcome D for this milestone period as detailed in Schedule One 
 * 1) Report on the outputs for Programme Outcome D for this milestone period as detailed in Schedule One 

Programme Implementation

NOTE: Report on your programme outputs in this section. An output is a planned activity that you have carried out to achieve your outcomes (for example: Principals’ workshop). Sometimes outputs will impact on more than one cluster outcome. To save time and duplication you should only report on your activities once and cross-reference if required.

If you did not plan outputs for this milestone period indicate this (i.e. no blank returns please). Provide a succinct explanation for planned outputs that have not been delivered and any corrective action taken (for example: Principals’ workshop did not take place due to availability of personnel. This has been rescheduled for July 2010)

If you have more than 4 Programme outcomes then add extra pages as necessary

1.6Report on the progress (i.e. programme effectiveness) towards achieving Programme Outcome A for this milestone period

Note: Report on your progress towards achieving your planned programme outcomes in this section. An outcome is the result of the change derived from your programme activities (outputs). The questions (a through d below) provide a framework (measurement, reflection, action) to support your reporting on your achievements. The intention is to inform the ongoing development of your programme. There is an understanding that progress towards your goals will not be uniform. The purpose of this milestone report is for the cluster, the national facilitator and the Ministry to gain an understanding of your progress to date, current position and future steps.

Mid-year review Reply to each of the following points (a, b, c, d)

a. What progress has been made towards achieving these goals?

''Provide an overview of your cluster’s progress towards these goals. It should NOT be written as a series of individual school reports.''

b. What evidence supports this?

You should look for evidence at the cluster administration level or get cluster schools to provide evidence that shows progress in this milestone period (e.g. teacher survey results, student/teacher voice, videos, blogs and wikis etc.)

When providing links to material posted online you should provide:


 * explicit URL’s to online evidence that supports what you have written above
 * a short written description of what evidence you think the link provides
 * usernames and passwords if they are required to view the evidence

c. List any key lessons for the cluster?

d. What are the next steps towards achieving the cluster goal/s?

1.7Report on the progress (i.e. programme effectiveness) towards achieving Programme Outcome B for this milestone period

Note: Report on your progress towards achieving your planned programme outcomes in this section. An outcome is the result of the change derived from your programme activities (outputs). The questions (a through d below) provide a framework (measurement, reflection, action) to support your reporting on your achievements. The intention is to inform the ongoing development of your programme. There is an understanding that progress towards your goals will not be uniform. The purpose of this milestone report is for the cluster, the national facilitator and the Ministry to gain an understanding of your progress to date, current position and future steps.

Mid-year review Reply to each of the following points (a, b, c, d)

a. What progress has been made towards achieving these goals?

''Provide an overview of your cluster’s progress towards these goals. It should NOT be written as a series of individual school reports.''

b. What evidence supports this?

You should look for evidence at the cluster administration level or get cluster schools to provide evidence that shows progress in this milestone period (e.g. teacher survey results, student/teacher voice, videos, blogs and wikis etc.)

When providing links to material posted online you should provide:


 * explicit URL’s to online evidence that supports what you have written above
 * a short written description of what evidence you think the link provides
 * usernames and passwords if they are required to view the evidence

c. List any key lessons for the cluster?

d. What are the next steps towards achieving the cluster goal/s?

1.8Report on the progress (i.e. programme effectiveness) towards achieving Programme Outcome C for this milestone period

Note: Report on your progress towards achieving your planned programme outcomes in this section. An outcome is the result of the change derived from your programme activities (outputs). The questions (a through d below) provide a framework (measurement, reflection, action) to support your reporting on your achievements. The intention is to inform the ongoing development of your programme. There is an understanding that progress towards your goals will not be uniform. The purpose of this milestone report is for the cluster, the national facilitator and the Ministry to gain an understanding of your progress to date, current position and future steps.

Mid-year review Reply to each of the following points (a, b, c, d)

a. What progress has been made towards achieving these goals?

''Provide an overview of your cluster’s progress towards these goals. It should NOT be written as a series of individual school reports.''

b. What evidence supports this?

You should look for evidence at the cluster administration level or get cluster schools to provide evidence that shows progress in this milestone period (e.g. teacher survey results, student/teacher voice, videos, blogs and wikis etc.)

When providing links to material posted online you should provide:


 * explicit URL’s to online evidence that supports what you have written above
 * a short written description of what evidence you think the link provides
 * usernames and passwords if they are required to view the evidence

c. List any key lessons for the cluster?

d. What are the next steps towards achieving the cluster goal/s?

1.9Report on the progress (i.e. programme effectiveness) towards achieving Programme Outcome D for this milestone period

Note: Report on your progress towards achieving your planned programme outcomes in this section. An outcome is the result of the change derived from your programme activities (outputs). The questions (a through d below) provide a framework (measurement, reflection, action) to support your reporting on your achievements. The intention is to inform the ongoing development of your programme. There is an understanding that progress towards your goals will not be uniform. The purpose of this milestone report is for the cluster, the national facilitator and the Ministry to gain an understanding of your progress to date, current position and future steps.

Mid-year review Reply to each of the following points (a, b, c, d)

a. What progress has been made towards achieving these goals?

''Provide an overview of your cluster’s progress towards these goals. It should NOT be written as a series of individual school reports.''

b. What evidence supports this?

You should look for evidence at the cluster administration level or get cluster schools to provide evidence that shows progress in this milestone period (e.g. teacher survey results, student/teacher voice, videos, blogs and wikis etc.)

When providing links to material posted online you should provide:


 * explicit URL’s to online evidence that supports what you have written above
 * a short written description of what evidence you think the link provides
 * usernames and passwords if they are required to view the evidence

c. List any key lessons for the cluster?

d. What are the next steps towards achieving the cluster goal/s?

If you have more than 4 Programme outcomes then add extra pages as necessary

1.10Learning@School Conference Evaluation

Report on the impact of your cluster’s attendance at the 2010 Learning at School Conference and on how this has influenced your programme.

1.11Changes to or additional contact details

List any changes of contact details for people directly funded by the contract (project directors & facilitators usually) and list any schools that have been added to the programme.

Disbursement schedule

''This table should be used to account for the MoE funds only. You will need to separate out the MoE and cluster funding contributions from the budget figures in your contract''

Cluster Budget Contributions

The programme budget in schedule three of the contract provided details of the resources contributed by the cluster partners. Provide a general commentary on the tracking of this contribution. Use the table to highlight any significant budget variance issues. These can be ‘credit’ or ‘debit’ variations of actual or in-kind resources.

For example: The project director has contributed an additional (credit) 50 hours of effort (in-kind) or a key partner has postponed (debit) their financial contribution until 2011 (actual).

General comments



When you have had your Milestone approved by your National Facilitator then you can email a PDF copy to:

ictpd.programme@minedu.govt.nz