Warrington School/Board Of Trustees/New EOTC Procedures

NAGs 1, 4, 5 New Zealand Schools OER Portal/Governance August 2010

Purpose
To use the outdoors to enrich all aspects of the curriculum and provide further opportunities for learning, personal growth and social development

Trip Procedures
The Principal’s approval is required for all programmes outside of the school grounds and a mobile phone, first aid kit and a class list are to always be taken Local Warrington trip with no significant risk factor - such as walking to the beach or the hall for athletics. Requires no parent permission forms or Rams form.
 * Need the appropriate number of adult to pupil ratio, this will vary for each group of pupils.
 * The method for movement would be walking along the footpath and crossing at a highly visible spot away from corners.
 * Head counts before, during and after the trip.
 * All children to wear the appropriate clothing – sunhats, coats, shoes to suit conditions etc
 * Prior notice of the intended trip using the given to the Principal for approval and a copy remains at school for reference.

Local Warrington trip with risk factors – such as walking to the beach and then swimming.
 * Requires parent permission forms – secretary to organise.
 * Needs the appropriate number of adult to pupil ratio, this will vary for each group of pupils.
 * Prior notice of the intended trip using the and a  given to the Principal for approval and a copy remains at school for reference.

Trips beyond Warrington – such as going to the Dunedin City art gallery or visiting another school.
 * Requires a and a  form filled and approved by the principal
 * Requires parent permission forms – school secreatary will organise.
 * Needs the appropriate number of adult to pupil ratio, this will vary for each group of pupils.
 * If using volunteer drivers the Transport Trip form will need to filled out by volunteers.
 * Prior notice of the intended trip using the Ram cover page and a Ram form given to the principal for approval and a copy remains at school for reference.

Camps
Prior approval from the board is required.
 * All pupils have the opportunity and are encouraged to attend school camps.
 * Written parental consent is a pre-requisite to attendance.
 * Parents are invited to volunteer their services as camp staff.
 * Staff are experienced and qualified to conduct a class camp.
 * The planning of camps, including risk management analysis, meets the Principal’s expectations.

Camp Procedures
Please note - if a teacher deviates from school policy or procedures, they could be held responsible should anything go wrong
 * Prior approval from the board is required using the EOTC event approval and the Board will approve or ask for further information on approval.
 * A letter to parents using the format from Warrington Information to parents form.
 * Written parental consent is a pre-requisite to attendance using the Warrington Camp and Warrington Parent.
 * All volunteers will need to fill out Warrington
 * All drivers or will need to fill out
 * The planning of camps, including risk management analysis must meet the Principal's expectations.
 * All forms will be taken on camp and copies will remain at school.

Possible sequential learning
Activities will be adequately supervised by staff, parents and EOTC resource personnel on the ratios listed: The Principal’s approval is required for all programmes outside of the school grounds
 * Years 1-4: Exploring the local community within walking distance from the school or accessible by car, bus or train ride.
 * Years 5-6: In addition to the above, exploring rural or city environments and possibly involving staying overnight.
 * Years 7-8: In addition to the above, exploring bush and water environments within a few hours walk from a road end or accessible by vehicle.
 * Staff are responsible for giving full attention to planning and ensuring supervision, and the safety and well-being of children.
 * 1) 1 adult for 4 children on or near water or other high-risk activity.
 * 2) 1 adult for 6 children in bush.
 * 3) 1 adult for 8 children for all other activities.
 * Written parental consent for all EOTC activities is obtained with a generic permission slip allowing for local EOTC activities within the Warrington area.

REVIEW
1. These procedures will be reviewed according to the Board’s self review timetable. 2. All changes can be tracked via this wiki history tab.