User:Randyfisher/Rutgers/Google Docs for teaching

Creating shareable links in Google Docs

In this guide, you will learn the steps required to share Google Docs with others, and also ensure the correct permissions / settings are enabled to "EDIT" and "COMMENT" on documents.

Google Docs: Set-Up

In this course, we will use Google Docs.

• All papers MUST be submitted via Google Docs (shareable link), unless otherwise specified.
• All students have a Google Drive account. (Your Scarlet Email is Google Mail (Gmail)
• You can use Scarletmail or you own personal Gmail account for the class.
• Students will be asked to give their preferred email address on a Google Sheet - and a link will be sent to access the Course Folder
• Students can create a document in Google Drive directly OR upload a Microsoft Word (*.doc / *.docx) to Google Drive.

Google Docs: Naming Convention

• Documents MUST be named this way: FIRST NAME, FIRST LETTER OF LAST NAME Assignment Name. (For example, RANDYF Resume and Cover Letter).
• Assignment names include: Resume and Cover Letter; Midterm Paper; Oral Presentation; Final Paper

Google Docs: Sharing with Your Instructor

• Sharing in Google always involves using a URL / hyperlink. The file stays in the owner's (student's) Drive.
• Student 'shares' his / her files with the instructor with a shareable URL / hyperlink.
• Student invites the instructor to Comment on the document by Selecting the file in Google Docs; Right-Clicking and Select Share.
• A Dialogue box will appear with the following information: "Anyone with the link can view".
  • Change this to "ANYONE WITH THE LINK CAN EDIT"
  • Under "PEOPLE" - type Instructor's Gmail Address randyfishercan AT gmail.com
  • Be sure to click the pencil / drop down menu to: "CAN EDIT"
  • Then "ADD A NOTE" - (this can be Assignment Submitted).
  • Click "DONE".

Google Docs: How Commenting Works

• Instructor does NOT change the originally submitted file to grade and comment. (It will be saved in a dedicated folder for future reference).
• Instructor makes a copy of the student's file - and reviews and comments on the file.
• Instructor emails student to notify him / her - via Google Docs - when comments are completed.
• Student receives the email, and is then invited to comment.

Google Docs: How To Video (Sharing Links) & Help Files

• Video: Get a Shareable Link to Your Documents on Google Drive
  • Youtube Video URL - https://youtu.be/YJC4sKRYSRg)
• For more information, visit: Google Support - https://support.google.com

Getting shareable links to documents in Google Drive by Randy Fisher (4:48)