Discussions for Book Keeping will take place here as moderated by Naomi Lintini.
--Victor P. K. Mensah 20:13, 21 February 2011 (UTC)
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One of the main purposes of this session is to discuss the challenges that you as trainers face as you deliver training in Book Keeping and also to share some good practices in training delivery. I now invite you to give your comments and input on this sub topic. Lets discuss widely as we prepare for the Face to Face seminar.--nkl 12:17, 22 February 2011 (UTC)
A major challenge to delivering entrepreneurship training (Bookkeeping topic inclusive) in my own work experience is that the ‘Skill Acquisition’ aspect of the Training is given more emphasis in the design and delivery of training programmes, while the entrepreneurship training is given very little time i.e. emphasis is placed more on learning a trade or acquiring a skill. As I stated earlier, this may result in the young people having problems managing their businesses, because they did not receive enough training in these vital areas.
Though i have not been involved in book keeping traning, but from my experience as a traniner, using a Case Study is an excellent way to begin any training session. When facilitating any session, a good case study always elicits a lively participatory response. Also asking the audience to prepare and deliver group presentations on the topic can also be very effective.
The delivery of the Book-keeping topic will benefit from guided demonstrations, visits to shops or super markets for on-the-spot hands -on and dramatisation .This will surely facilitate the teaching-learning prcess.--Luckyluka 14:22, 22 February 2011 (UTC)
The challenges are; Inadequate knowledge of bookkeeping by the facilitator. Inadequate learning materials. Having a domonstration centre e.g shop or workplace for practical. If the above are made available, teaching bookkeeping will be easier
Ubandoma, It is true that we are somewhat limited by knowledge about bookkeeping and fora such as this one will go a long way to bridge the gap in knowledge about bookkeeping. You give what you have and therefore, we will be equipped to facilitate sessions on bookkeeping after this programme.
I perfectly agree with you. Possibly professionals or people with accounting background should be employed to handle this all-important topic. What do you think?
SMEs' accounting as pointed out earlier is quiet unique. Your participants are likely to be confused if an accountants should come and use those big terms - debt the receiver, credit the giver". Of course we can train the professional accountant to use and break the accounting language into SMEs' language
I want to agree with the above comments that practical aspect fo the training in book keeping is key in our delivery of this cru itical componet of the training. One needs materials to be avilable in order to present the topic at a level which is accepteble.
Last edit: 16:50, 22 February 2011
Most trainers in entrepreneurship do not have the knowledge on book keeping,may be just on the surface and the knowledge shared may not assist an entrepreneur who is in business and is very much struggling in keeping his books of accounts in order,for instance we had an entrepreneurship training for about 30 Youths in May last year 2010 where we invited ZDA to assist us with how to prepare Bankable business plans,apart from ZDA,most of the speakers could not delve into detail when it came to book keeping,this was a big challenge on our part, thanks for this type of training.
Bookkeeping is something that has eluded most educators including facilitators. This also boils down to the culture of record keeping. Personally, I am sometimes involved in bookkeeping process at my work place but is not something that I have ever taught/ facilitated.--Kafuiaheto 18:29, 22 February 2011 (UTC)
Thanks Naomi for your elaborative discussion paper on book keeping and financial management for SMEs in general. Generally I find some challenges on the use of accounting terminology; a simple and customised terminology is very much effective. On the other hand the package of bookkeeping may differ for various level of entrepreneurs like(New and potential entrepreneurs, start-up enterprise and growth and expansion level enterprises) . Before delivering the actual training , if we able to give the participants some practical exposure or relevant enterprise visit , it will help the participants to understand the practicalities’ as they go on the actual theoretical classes.
There are several challenges in delivering training in book keeping. One is that some people have general dislike of working with figures. language can also be a barrier for some partcipants. A Faciliator must therefore take some time to get to know the background of the group he/she is training
one of the challenges that trainers face when delivering book keeping is that, when they are delivering the training they meet different people, some of them have interest while some of them do not have, and some of them have never been to school and never had a chance to learn book keeping, i think that becomes a bit of a challenge for the trainer to deliver the training.
I think the biggest challenge is experience of the trainer and the challenge of simplifying bookkeeping, the ability to overcome the fear of maths. I don't have direct experience in delivering this type of training, but I believe that using simulations and examples from everyday life is the most effective way of training this topic.--Smauye 13:16, 14 April 2011 (UTC)
Ways to simplify teaching of basic accounting is the use of pictorial appeals such as diagrams, charts and role playing.
Basic record keeping should be taught by simple and unsophisticated finance and obviously not the chartered accountant. The difficult in teaching such topics lie with the difficulty in handling numbers. It is a fact most people do not like figures. so getting people to like figures is always a challenge
Hello every body, Welcome to this session on book keeping. I can tell that you have already read the background paper on this subject relating to how facilitators can effectively deliver the Record keeping topic.
I hope we will have very fruitful discussions that will improve our ability to handle this topic. I invite you all to give your opionion and to share your experiences.--nkl 19:43, 21 February 2011 (UTC)
It nice to hear that you are interested to learn more about this topic. As i indicated in the discussion paper, Book Keeping is the cornerstone of any business enterpirse and facilitators need to ensure that their trainees grasp the key concept therein. Do you have any experience delivering Book Keeping training?
From observation, I think its difficult for workshop participants to grasp this all important concept. And the problem could be that enough time has not been allocated to it. Often, bookkeeping is part of a tall list of topics to be covered at workshops. Participants get tired by the time the topic is raised and so not much hands-on exercises are done. I have also observed that entrepreneurs with at least secondary education and above seem to appreciate the importance of bookkeeping. Possibly, bookkeeping should be handled alone for a whole day or more with lots of hands-on exercises for participants to grasp the concept well.
Thanks Naomy, reading the paper on bookkeeping was very enlightening. Bookkeeping is a very essential component of any entrepreneurship training, because in-depth knowledge of the topic is a basic requirement for the successful running of the businesses that young people may start. Absence of proper bookkeeping may be responsible for some of the challenges that young people experience in running their businesses, because if a bookkeeping system is properly adhered to, signs of business failure will be noticed early and appropriate measures can be taken to prevent it. I think facilitators should emphasize the importance of bookkeeping and also give enough time to this aspect during youth entrepreneurship training sessions. I also commend the simple and easy to understand manner the discussion paper was delivered.
Dear Naomi and Shining Star, Of course the background paper is very enlightening and the contribution by shining star is valid. Book keeping is important since this is the glue that sticks a business to success. Although I have not been involved in book keeping training before as a facilitator, this training presents an opportunity to understand the subject better. Am sure that most facilitators do not dwell so much on this topic since participants may find it "boring" due to the maths involved; let us face the fact that most youths are not fond of maths and they believe that business is simply about collecting money and spending on whatever they find necessary. The biggest mistake that the young enterprenuers make is assuming that all the money in their cash drawer is profit! the books of account are the best tools to demystify this assumption. As a personal experience, I have awfully failed in business once and after careful review, the problem was simply lack of records to show me the direction that my business was taking. This is a critical component in any business however small or whatever the nature of trade.
Sharing your personal experience in business has been very helpful. It points the areas in which youth workers should focus their monitoring exercise of youth entrepreneurs. Instead of checking only for evidence of business start up and growth, by the amount of goods produced and services rendered, monitoring should also focus on checking the books in order to spot challenges on time and guide the youth entrepreneurs appropriately.
Shining Star, I like your submissions, most people, not only the youth and entrepreneurs might have suffered business collapses because something may not have gone well-Bookkeping. As interesting and educative as this topic presents itself, one may be tempted to request curriculum developers to integrate bookkeeping into our curriculum. I will be a strong advocate to suggest the we must start practising "keeping our books" from a personal level even as young people before the youthful period.
Hello every body!
Having read through the background paper, I was enlightened on how to deliver the training on Book-keeping to Youth Entrtepreneurs despite initial challenges. I also realised that one does not have to be an expert on book-keeping to train others.I further realised that we all need record keeping in one way or the other in our daily lives.Na'omi really did agreat job.--Luckyluka 14:11, 22 February 2011 (UTC)
The lesson on Bookkeeping is very interesting and important. It is the process that an entrepreneurs undertake to ensure business records are documented. This will help Youth to asses whether his/her business is performing well or not. It makes youth in business to make better decisions in their busineeses. In a nutshell, record keeping in entrepreneurship, is the record of how money comes in and it goes out in business
Hello dear participants
Book keeping is that part of accounting which is concerned with the recording of data,this will assist entrepreneurs to work out how much profit or loss has been made by the business during a particular period.
Dear all Thank you for these lively discussions and valuable contributions. It is clear that we are all agreeable that book keeping is very important for youth enterprises. And also that Facilitators need to be well grounded in the conceptual knowledge on Book keeping. additionally that facilitators need to develop innovative ways of maintaining the interest of the youth in this topic.
As we wind up this dicussion, let us ponder on how book keeping is linked to the overall financial management in the enterprise.
Book keeping is basically recording each and every transaction in a business
Dear fellow participants
As the name implies, bookkeeping is keeping a record (in a print or electronic form) of all transactions pertaining to a business. In fact, the importance of bookkeeping cannot be overlaboured, because the success or failure of any entrepreneurship venture is a fuction of how well records have been kept. In fact failure to keep record of transactions of a business is a recipi for business failure.
In my view, I see bookkeeping to be a financial database of full, accurate, up-to-date business records or a financial database of cashflow of an individual, business or organization irrespective of its size. If bookkeeping is observed very well, the financial direction can always be viewed at a glance giving detailed information on profits and losses, etc. --Kafuiaheto 18:08, 22 February 2011 (UTC)
Hello shining Star, Marcos and Kafuiaheto,
The comments you have made are very valid. Without proper records an enterprise cannot tell whether it is making profit or not. The challange that trainers normally face in delivering this seemingly difficult but important topic is to make the topic interesting for the youth. One way of doing this is by involving youth participants in role plays or simulation exercises that bring out the key learning points such as 'how to develop a simple system of keeping records'. Trainers can then facilitate some lively debates from the lessons learnt from such exercises.
What are some of the 'good practice' training approaches you have come accross in your work with the youth?
As noted by the other participants, Book Keeping is very important for the success of any business, as it shows what "comes in" and what "goes out" of the business. Despite its importance, it is not practiced by most small scale entrepreneurs for various reasons. Some feel they are too busy to record transactions while others genuinley have no idea how to keep records.
As we learnt in the Module 1.1 that youth are heterogenous, faciliataors must be mindful of this. For instance innovative ways of teaching the subject should be used for those with low literacy levels.
Hi Mulako, Interesting point about the need to take cognizance of the differences of the youths. I am thinking of the semi literate and illiterate youths. Recently one of my training sessions was in vernacular because half the participants former street children have never been to school.--Smauye 13:27, 14 April 2011 (UTC)
Some of the definitions that need demystifying and perhaps explaining in local language are: bank reconciliation; credit notes; cash flow. Is it possible to make the language easier to understand for both facilitator and young people to be trained?--Smauye 13:21, 14 April 2011 (UTC)
Hi Every one i hope you are enjoying the discusion, i hoping that i will be able to catch up i have not be so online. i am hoping to learn quiet alot from these topic, i know little about finance but i have the know how. i think book keep is the sysmtic way of keeping financial records in a compaign.
Hello Chembe. Indeed Book Keeping is a systematic way of keeping business record. How best do you think training in book keeping should be delivered?
Naomy, Training in bookkeeping should be taught as simple as possible. It should also be delivered with fun because learning that is fun is always enjoyed and remembered. In addition, it must be delivered using daily life situations that is devoid of mathematical calculations.--Kafuiaheto 18:49, 22 February 2011 (UTC)
Hello Naomy, I thing book keeping training should be delivered using simulations and examples of situations where bookkeeping enabled the business to grow, and other examples where business failed due to lack of bookkeeping skills.--Smauye 13:24, 14 April 2011 (UTC)
Hi everyone, Though late ( I have a challenge accessing the links) I am particularly interested in the aspect of Book Keeping. This is one area where most young people overlook in their businesses. There is the notion of it being tedious and cumbersome. I think to simplify would be good. The way it has been laid out in the GET Ahead manual is really a good and easy way of managing their books. Farai Zambia
Thanks naomi. This is a very important topic for us at BWALO becouse it just addresses those needs that our constituency has been experiencing. To say the truth it has been challenging as always look up to ZDA through the local District Business Association to empower our constituency which is the community with this knowledge. It is therefore worthy mentioning that this workshop is timely and responding to our business needs as youths.
Its nice to hear that this topic is of relevancy to your Institution. the whole purpose of this training is that at the end of it, you as facilitators of positive change will assist the youth to became financially independent by establishing and managing profitable business ventures which will result into increased employment opportunties for the youth(including self employment).
I encourage you to draw lessons from the other countries and see how these can be applicable to your situation.--nkl 08:50, 24 February 2011 (UTC)