This Facilitators Guide to Learning4Content Workshops is a work in progress.
The participants will be nominated by the COL Focal Point representative of the country concerned. It is important to consult with him/her to finalise the list or participants well in advance. It is important to know who the participants will be, what their background and needs are, their IT skills levels and so on.
Make-up of the group
Again, it is the prerogative of the country's COL Focal Point and education officials to select the group. However, it is worth explaining to them that the benefits of the workshop will be most effective with a mixed group from more than one organisation. This will encourage collaboration between organisations and widen the group's perspectives in workshop activities. If need be, additional workshops can be held to meet demand from large organsiations.
Creating a page for the workshop with the Participants List
Create a Wiki page for the workshop and add the participants' details as they become known. The page should link to the Face-to-Face Workshop Schedule for your region, as shown in the example below for Oceania. Note, the page can be linked to the words "Participants List" and the page address should follow the convention Learning4Content/Workshops/Face-to-Face_schedule/L4C3, substituting the appropriate workshop code for "L4C3".
|Workshop Dates||Registration||Status||Facilitator Names||Host Country||Notes|
|Feb 18-20, 2008||Completed||Solomon Islands 1||L4C1 Workshop|
|March 11-13, 2008||Accepting registrations||Completed||PNG 1||L4C3 Workshop|
You can now create a page with a table of participants similar to this:
|NO.||NAME||DESIGNATION||ORG.||EMAIL ADDRESS||Learning Content contribution from L4C3|
|1.||Mr. Rhyno Kaitu'u||Course Writer||ABC College of H.E.||firstname.lastname@example.org||(this is where you will link their L4C content contribution)|
The quickest way to create the page for the workshop is as follows:
- Create a new page linked to the Schedule and using the convention as described above;
- Go to a past workshop's page such as Learning4Content/Workshops/Face-to-Face_schedule/L4C3
- Open the page for editing at the tab top of page, select and copy the entire wiki code
- Open your new page of editing and paste in the L4C3 code
- Make edits as appropriate
Ensuring all Participants have valid email acounts
In order to create a WikiEducator account, it helps to have a valid email address. You will need to communicate to them in advance, and will be joining them to email lists so that they can enjoy follow-up support to the workshops with their fellow L4C alumni. It will save valuable time for this to be all understood and arranged before the workshop.
It is quite common for the occasional typo to creep in during this process, so send an email of introduction early on, and this will help you to correct mistakes.
You can now enter their email addresses into the participants list on the workshop Wiki page.
For various reasons, including the wish to avoid "harvesting" by spammers, some people do not like to make their main email addresses available online. It is best to ask the participants their preferences. They may wish to use alternate addresses or even open free webmail accounts specifically for the purpose. If in doubt, wait until the workshop and discuss the issue with the group before publishing them in the table.
Join participants to email groups
Contact COL and get made a manager for the following email groups:
- Wikieducator main email list
- L4C Alumni list
- Regional lists, such as Wikipasifika for the Pacific region
Before the workshop, pre-join the participants to the L4C Alumni and regional lists. However, it is good manners to inform all participants directly, that you are doing so, and explaining why the lists will be useful. If they wish not to be on the lists, they can then let you know.
This exercise will also confirm to you that their email accounts are active, and give you some initial feeling for the dynamics of the group.
Many people will not know how to use email lists or rules. This is worth showing people, briefly, when you mention the lists during the workshop
It is also possible to do this on the first day of the workshop, but it really does take time especially when people make mistakes, there are power outages and so on. It is best to have it set up in advance and focus on the workshop.