JCrete2013:Disorganizers
| Open Spaces Learning |
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| About |
| Checklist |
| Opening |
| Lessons (2011 . 2012 . 2013) |
| Reflecting Forward |
For a normal conference, we want people with strong organizational skills to drive the event forward. For the Open Spaces conference, the participants are driving the event. Thus the name - Disorganizers instead of Organizers
So far, we have the following helpers:
David Gomez - ...
Dmitry Vyalezenko - Dmitry is taking over the roles that Kim and Kate played and will be the chief disorganizer of this conference.
Kirk Pepperdine - Kirk has run dozens of training courses and is a regular speaker at conferences. Kirk loves Crete and will make sure that we all have a great time.
John Kostaras - John was the inspiration to run a Java conference here on Crete and is in charge of excursions.
Heinz Kabutz - Heinz has run over a hundred Java courses around the world with thousands of participants. Heinz lives 2km from the hotel where the roundup will be held.
| Kim and Kate Tucker - disorganizational experts from Switzerland - not available in 2013. Besides being a keen triathlete/runner, Kim has also been a free software and libre knowledge activist. Kate is an accomplished catalyst and facilitator, author of inter alia one book and several articles on coaching and mentoring. |
Roles
- Tea boy - Heinz
- Catalysts/facilitators - Heinz, John, Kirk, Dmitry
- keep the energy and knowledge flowing
- end-of-day and next-day wrap up and preparation
- Wiki Master - John/Dmitry (Kim has set up a framework here on WikiEducator for 2013)
- set up wiki (or other site)
- keep wiki framework alive:
- set up and manage the checklist
- when each session starts create links to topic output pages with a template such as {{java-specialists-symposium-report-2013}}.
- Continually remind convenors and participants to write up their session reports linked from the space-time matrix.
- More on the Lessons learned page.
- Tours, walks - John
- Coding - Kirk
- Defining and assigning of tasks - Kirk
- Infrastructure support - Heinz
- PR - Heinz, Kirk, ?
- Scribes[1] - volunteer(s) in each session (to capture proceedings - wiki text and other media).
- Roaming scribe: photograph flipcharts etc. and upload, ensure each group has an active scribe (updating the wiki).
- Rapporteurs (where applicable) - volunteer(s) in each session.
- Video cameras and microphones will be used this year to capture the content of the sessions.
- T-shirt seller - Maxi? (I don't want participants to start stealing them)
- Video-Cameras/microphones/tripods
| Wiki HowTo (expand) |
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Touching Base
- Disorganisers to touch base each day routinely at the end of each day's proceedings and/or before breakfast and/or as required.
Responsibilites of convenors of topics
If you propose a topic you are also taking responsibility to:
- Write the post-it with
- Topic title
- Your name (as convenor)
- Activity type (e.g. discussion, coding, debate, ...)
- Ensure that the discussion (or other activity) happens at the allocated venue
- Stick an A4 with your topic name on the door of the room as you go in to start your session.
- Ensure that relevant outputs are produced and shared via the space-time matrix or the outputs page.
- ↑ Update: NB Make it very clear to convenors of sessions that they are responsible to ensure the discussion is captured.
